Research Administration Coordinator

Morgridge Institute for Research; Madison (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Morgridge Institute for Research in Madison, WI, seeks an organized, upbeat administrative coordinator to keep a large, international research group running smoothly. You will manage the PI's calendar, bookings, travel, events, purchasing and paperwork, working closely with the PI, lab members and Morgridge and UW-Madison staff.

This role is ideal for a recent college graduate; training will cover university systems, research funding workflows, and how projects are supported.

Qualifications

• Bachelor's degree required, or an associate degree with relevant work experience.
• Highly organized, detail-oriented, and able to manage confidential information.
• Experience from internships, student jobs, research labs, or volunteer roles counts.

Responsibilities

• Manage the PI's calendar, help keep email organized, schedule meetings and respond to routine requests.
• Book travel and conference registrations, and prepare expense reports and reimbursements.
• Help with grant applications and reports by gathering documents from the team and collaborators and keeping track of deadlines, working with our grants staff.
• Help run our research center's meetings and events, such as an annual advisory board meeting and training workshops.
• Plan visits for seminar speakers, job candidates and other guests, including schedules, rooms and meals.
• Keep track of requests for letters and award nominations, and keep the PI's CV and publication lists up to date.
• Order supplies and equipment, follow up on orders and repairs, and ship materials to collaborators.
• Help new lab members get started (workspace, building access, accounts, trainings) and keep basic lab records, such as safety protocols and freezer space, up to date.
• Update the group's websites.
• Other responsibilities as assigned.

Skills

Organized

Detail-oriented

Strong written communication

Proficient in Word/Excel/Outlook

Adaptable / quick learner

Education

Bachelor's degree

Associate degree with relevant work experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Job description

Morgridge Institute for Research in Madison, WI, seeks an organized, upbeat administrative coordinator to keep a large, international research group running smoothly. You will manage the PI's calendar, bookings, travel, events, purchasing and paperwork, working closely with the PI, lab members and Morgridge and UW-Madison staff.

This role is ideal for a recent college graduate; training will cover university systems, research funding workflows, and how projects are supported.