Requisition Technician

DeKalb County Government; Decatur (GA); In loco; USD 27.000 - 43.000; Tempo pieno

Descrizione del lavoro

DeKalb County Government, Watershed Management Department, is seeking a Procurement & Administration Specialist to process requisitions, manage purchase orders, and coordinate with vendors and county departments.

The role handles payment processing, training/travel requests, and ensures timely updates to requesters and vendors. A strong eye for detail and experience with accounting or purchasing is preferred.

Applicants must pass a pre-hire assessment and background check.

Competenze

• High school diploma or GED required; college coursework preferred.
• Two years of experience in office procedures, accounting, or customer service.
• Equivalent combinations of education, training, and experience considered.

Mansioni

• Process requisitions approved through internal hierarchy and verify against quotes.
• Ensure current contracts match vendors for requested goods/services.
• Publish purchase orders and monitor status with Purchasing & Contracting.
• Reconcile invoices, packing slips, and vendor payments; manage travel/training requests.

Conoscenze

Data entry

Attention to detail

Communication

Formazione

High school diploma or GED

Descrizione del lavoro

Job Description

This vacancy is available within the Watershed Management Department.

Grade: 11 Salary Range: $19.52 - $31.43/hour depending on experience FLSA: Nonexempt

Purpose Of Classification

The purpose of this classification is to process internally approved requisitions and training requests for the County, while serving as a point of contact between vendors, various County departments, and the public. Also, orders goods and services, processes payments to the vendors, and registers training in a timely fashion.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Enters requisitions approved through internal hierarchy of approval; confirms requested items listed on requisitions match up with description and prices provided in quotes; ensures quotes are up to date to reflect most accurate pricing; and verifies there is a current contract matching the vendor(s) for the goods or services being requested.
Confirms and notates when items have been received by the requester(s) to process payment for the vendor; reconciles discrepancies on packing slips and invoices; ensures vendors are paid timely; provides requests for confirmation of receipt; requests packing slips; and checks additional items to document request/receipt of items without an approved purchase order (PO).
Communicates with Purchasing to ensure that Purchase Orders are assigned; enters requisitions and monitors data in departmental database to ensure purchase orders are assigned in a timely fashion; follows-up with Purchasing & Contracting to ensure orders are processed and provides updates to requesters and vendors regarding status of purchase orders; and requests or writes emergency purchase requests or Sole Source letters in order to expedite request for a purchase order.
Communicates with the vendors to receive information needed to create purchase orders; updates status of orders on invoices and reconciles those documents; requests information to add suppliers or update supplier information in the online system; receives documents and may contact vendors for an invoice(s) to reconcile discrepancies in pricing or quantity; and reconciles bills to original amounts requested on PO's.
Prepares and processes training and travel requests; receives requests and transfers information onto form submitted to Accounting Services Division along with registration, lodging, and transportation checks; reconciles travel advances to ensure all travel is up to date and resolved in a timely manner; and maintains files for procurement and training/travel documents.

Minimum Qualifications

High school diploma or GED required, additional college coursework in Booking/Accounting, Business Administration, or Computer Operations preferred; two years of experience in office procedures, accounting, or customer service; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:

None.

Supplemental Information

• To be considered for this position, you must pass a pre-hire assessment.

You Will Be Evaluated On Data Entry, Filing, Spelling, Proofreading, And Math. The Time Limit And Passing Score For Each Assessment Module Are Listed Below

• Offer is contingent upon the successful completion of a background investigation and pre-employment physical and a drug/alcohol screen.