Request for Proposals: Gifts Processing Consultant

Global Fund for Women; United States; On-site; USD 34,000 - 48,000; Part time

Job summary

Global Fund for Women is seeking a Gifts Processing consultant to support the Development team. The role focuses on ensuring accuracy and timeliness of gift processing and maintaining Salesforce data integrity.

This is a 12-month contract with approximately 5–10 hours per week, with potential for increased hours during year-end close. Responsibilities include reviewing batches, reconciling entries, entering pledges and matching gifts, and processing weekly revenue batches while ensuring donor

Qualifications

• Detail-oriented and accurate data handling.
• Experience with donor data privacy and compliance.
• Proficiency in nonprofit donor management tools.

Responsibilities

• Review batches for accuracy and proper linkage to accounts and pledges.
• Key in pledges and matching gifts per guidance from leadership.
• Process weekly revenue batches with attention to month-end close.
• Maintain donor records and update preferences and contact details.
• Flag issues and coordinate with supervision to resolve data gaps.

Skills

Detail-oriented

Data reconciliation

Salesforce data entry

Donor privacy compliance

Batch processing

Tools

Salesforce

CRM systems

Job description

ABOUT GLOBAL FUND FOR WOMEN

Since 1987, The Global Fund for Women community has raised nearly 200M for feminist leaders around the world to advance their work and make the world a more just and equitable place. Global Fund for Women fills in the funding gap for women-led organizations.

TYPE OF CONTRACT TO BE AWARDED

• 12-month contract, eligible for renewal on an annual basis in perpetuity.
• Approximately 5 - 10 hours per week with the possibility of increased hours during year end closure.

SCOPE OF WORK

• The Gifts Processing consultant plays a crucial role in supporting the Development team by ensuring the accuracy and timeliness of gift processing and maintaining the integrity of Salesforce data. This role requires an experienced individual to serve as the first point of review for batches keyed by the third-party caging vendor, reconcile each entry against submitted collateral, key in pledges and matching gifts, and process weekly revenue batches with particular attention to month-end close.
• Serve as the first point of review for batches keyed by the third-party caging vendor; perform detailed review of each entry, reconcile against submitted collateral, note donor restrictions, and ensure transactions are linked to the correct accounts and the appropriate opportunities or pledges.
• Key in pledges in accordance with guidance from the Director of Development Operations or VP of Finance, in addition to reviewing submitted batches.
• Process weekly revenue batches accurately and on schedule, with particular attention to month-end close.
• Maintain the integrity of donor data by updating address, contact preferences, and contact details identified during batch review.
• Periodically monitor the caging vendor dashboard and key in voids for returned or voided checks.
• Keep batch collateral current and follow up with the appropriate staff when documentation is missing or incomplete.
• Flag systems issues identified during gifts processing to the supervisor and the Process and Information Management Team.
• Process matching gifts and soft/hard credit designations.
• Handle elevated volume during year-end and fiscal year-end giving surges with accuracy under deadline pressure.
• Safeguard the confidentiality of donor financial data in accordance with organizational policy and applicable privacy regulations.
• Processing weekly batches of bequest intentions from integration with a third-party wills and bequest site;
• Follow up on and resolve issues that occasionally arise in automated syncing of gift and donor information from online giving platform;
• Perform merges of donor records as needed for duplicates;
• Detail orientation with a strong commitment to accuracy, the core of this role is catching errors before a gift posts.
• Reconciliation mindset: able to match deposits, collateral, and system entries and identify discrepancies quickly.
• Process discipline, follows established SOPs consistently
• Problem-solving and pattern recognition for flagging recurring systems issues versus one-off data errors.
• Proficiency in a nonprofit CRM or fundraising database (Salesforce, or similar) specifically batch entry, gift coding, and pledge management.
• Working knowledge of the gift entry lifecycle: hard/soft credit, matching gifts, pledges, recurring gifts, in-kind and non-cash gifts, and stock transfers.
• Familiarity with caging/lockbox vendor workflows and dashboards.