Reproductive Medicine Coordinator

IVI America; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K

PTO & Holidays

Life/Disability/AD&D

FSAs

EAP

Tuition Reimbursement

Job summary

Everleap Fertility in San Francisco, CA is seeking a Reproductive Medicine Coordinator to support patient treatment plans from start to finish. You will coordinate with physicians, nurses, and laboratory staff to move care forward efficiently while maintaining meticulous documentation.

This role emphasizes coordination and administrative duties over direct patient care, with a focus on EMR review, deadline management, and clear communication within a fast-paced fertility team.

Qualifications

• Experience in healthcare coordination, patient services, medical administration, clinical research, or a related healthcare setting
• Ability to analyze and interpret medical records and test results
• Strong organizational and time-management skills; ability to manage competing priorities
• Excellent verbal and written communication abilities

Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients
• Track and manage laboratory testing, diagnostic results, and required documentation
• Review medical records and patient files for accuracy, completeness, and follow-up needs
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care
• Communicate treatment updates, requirements, and next steps to patients and internal teams
• Monitor patient progress throughout various phases of fertility treatment
• Maintain detailed and accurate documentation within the electronic medical record (EMR)
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met
• Support operational efficiency through strong organization, follow-through, and attention to detail

Skills

Healthcare coordination

Medical administration

Cross-functional collaboration

Time management

Tools

EMR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

5 days ago Requisition ID: 2875

Make an impact behind the scenes in a role that helps patients move confidently through their fertility journey.

At RMA Northern California, soon to become Everleap Fertility, we're looking for a highly organized professional who thrives on managing details, solving problems, and ensuring nothing falls through the cracks. As a Reproductive Medicine Coordinator, you'll partner closely with physicians, nurses, laboratory staff, and patients to keep treatment plans moving forward efficiently and accurately.

This position is ideal for someone who enjoys reviewing medical information, tracking critical milestones, coordinating across multiple teams, and serving as a central point of communication within a fast-paced healthcare environment.

About the Role

As a Reproductive Medicine Coordinator, you'll play a vital role in supporting patient treatment plans from start to finish. You'll help ensure that laboratory results, medical records, authorizations, and treatment-related information are reviewed, documented, and communicated appropriately so patients can move seamlessly through their care plan.

While patient interaction is an important part of the role, this is primarily a coordination and administrative position rather than a direct patient care role.

Key Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients
• Track and manage laboratory testing, diagnostic results, and required documentation
• Review medical records and patient files for accuracy, completeness, and follow-up needs
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care
• Communicate treatment updates, requirements, and next steps to patients and internal teams
• Monitor patient progress throughout various phases of fertility treatment
• Maintain detailed and accurate documentation within the electronic medical record (EMR)
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met
• Support operational efficiency through strong organization, follow-through, and attention to detail

Qualifications

We're interested in professionals who excel at coordinating complex information and working collaboratively across healthcare teams.

Preferred Background:

• Experience in healthcare coordination, patient services, medical administration, clinical research, laboratory operations, or a related healthcare setting
• Ability to analyze and interpret medical records, test results, and healthcare documentation
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proven ability to manage competing priorities in a fast-paced environment
• Strong critical-thinking and problem-solving skills
• Experience working within an EMR or healthcare documentation system preferred
• Interest in reproductive medicine, women's health, or fertility care

Why Join Us?

At Everleap Fertility, every team member contributes to helping patients build their families. This role offers the opportunity to be part of a collaborative, mission-driven team while developing expertise within a highly specialized area of healthcare.

If you're detail-oriented, resourceful, and passionate about supporting exceptional patient experiences, we'd love to hear from you.

IVI-RMA soon to be Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

IVRMA Soon to be Everleap Fertility:

Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations in the U.S., including 25 IVF laboratories focused on the next leap forward in reproductive medicine. Together, we have helped hundreds of thousands of patients build families for more than 40 years. As part of IVI Institute, Everleap Fertility contributes to a global community working together to advance the field and bring progress in reproductive medicine into patient care.

EEO

IVIRMA soon to be Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages.

Reproductive Medicine Coordinator

Make an impact behind the scenes in a role that helps patients move confidently through their fertility journey.

At RMA Northern California, soon to become Everleap Fertility, we're looking for a highly organized professional who thrives on managing details, solving problems, and ensuring nothing falls through the cracks. As a Reproductive Medicine Coordinator, you'll partner closely with physicians, nurses, laboratory staff, and patients to keep treatment plans moving forward efficiently and accurately.

Location: San Francisco, CA
Schedule: Monday-Friday | 8:00 AM-4:00 PM

About the Role

As a Reproductive Medicine Coordinator, you'll play a vital role in supporting patient treatment plans from start to finish. You'll help ensure that laboratory results, medical records, authorizations, and treatment-related information are reviewed, documented, and communicated appropriately so patients can move seamlessly through their care plan.

While patient interaction is an important part of the role, this is primarily a coordination and administrative position rather than a direct patient care role.

Key Responsibilities

• Coordinate treatment-related activities among providers, nursing staff, laboratory personnel, and patients
• Track and manage laboratory testing, diagnostic results, and required documentation
• Review medical records and patient files for accuracy, completeness, and follow-up needs
• Identify missing information and proactively obtain records, results, or approvals needed to support patient care
• Communicate treatment updates, requirements, and next steps to patients and internal teams
• Monitor patient progress throughout various phases of fertility treatment
• Maintain detailed and accurate documentation within the electronic medical record (EMR)
• Prioritize multiple cases simultaneously while ensuring deadlines and patient needs are met
• Support operational efficiency through strong organization, follow-through, and attention to detail

Qualifications

We're interested in professionals who excel at coordinating complex information and working collaboratively across healthcare teams.

Preferred Background:

• Experience in healthcare coordination, patient services, medical administration, clinical research, laboratory operations, or a related healthcare setting
• Ability to analyze and interpret medical records, test results, and healthcare documentation
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Proven ability to manage competing priorities in a fast-paced environment
• Strong critical-thinking and problem-solving skills
• Experience working within an EMR or healthcare documentation system preferred
• Interest in reproductive medicine, women's health, or fertility care

Why Join Us?

At Everleap Fertility, every team member contributes to helping patients build their families. This role offers the opportunity to be part of a collaborative, mission-driven team while developing expertise within a highly specialized area of healthcare.

If you're detail-oriented, resourceful, and passionate about supporting exceptional patient experiences, we'd love to hear from you.

IVI-RMA soon to be Everleap Fertility offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

IVRMA Soon to be Everleap Fertility:

Built on the legacy of RMA, Boston IVF, Conceptions, and six other leading North American fertility practices, Everleap Fertility brings together more than 200 physicians and embryologists across 60+ locations in the U.S., including 25 IVF laboratories focused on the next leap forward in reproductive medicine. Together, we have helped hundreds of thousands of patients build families for more than 40 years. As part of IVI Institute, Everleap Fertility contributes to a global community working together to advance the field and bring progress in reproductive medicine into patient care.

EEO

IVIRMA soon to be Everleap Fertility is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Everleap Fertility is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Everleap Fertility are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Everleap Fertility will not tolerate discrimination or harassment based on any of these characteristics. Everleap Fertility encourages applicants of all ages.

Monday through Friday, 8:00 AM to 4:00 PM