Reporting and Payroll Clerk

Shively Diversified Management Services; Saginaw (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

Shively Diversified Management Services is seeking a Reporting and Payroll Clerk to provide administrative support for a large solar construction project. You will maintain records, input data, and assist with timekeeping and payroll documentation to keep information accurate and on schedule.

The role rewards dependability and organization, with attention to detail and the ability to complete repetitive tasks under limited supervision.

Qualifications

• Dependable and organized with high attention to detail.
• Experience with data entry and reporting.
• Familiarity with payroll/timekeeping processes preferred but not required.
• Strong written and verbal communication.
• Ability to work independently and meet deadlines.

Responsibilities

• Enter and maintain employee, timekeeping, payroll, and project data.
• Prepare and distribute daily, weekly, and other recurring reports.
• Review timesheets and supporting records for accuracy and completeness.
• Identify missing or inconsistent data and follow up before deadlines.
• Assist with payroll processing and supporting documentation.
• Help prepare and submit certified payroll reports when required.
• Maintain accurate electronic and paper files in accordance with project procedures.
• Track report deadlines and promptly communicate any outstanding items.
• Respond to routine questions about timekeeping, payroll records, and reports.

Skills

Attention to detail

Data entry

Timekeeping

Payroll processing

Organizational skills

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Electronic reporting systems

Job description

Job Description

Job Description

The Reporting and Payroll Clerk provides administrative support for a large solar construction project by maintaining accurate records, entering and reviewing data, preparing recurring reports, and assisting with timekeeping and payroll documentation. The clerk helps ensure information is accurate, complete, and submitted on schedule.

This position is best suited for someone dependable, organized, and comfortable completing detailed, repeatable work with limited supervision. Previous payroll, timekeeping, or certified payroll experience is preferred but not required. Project-specific training will be provided.

Responsibilities

• Enter and maintain employee, timekeeping, payroll, and project data.
• Prepare and distribute daily, weekly, and other recurring reports.
• Review timesheets and supporting records for accuracy and completeness.
• Identify missing or inconsistent data and follow up before deadlines.
• Assist with payroll processing and supporting documentation.
• Help prepare and submit certified payroll reports when required.
• Maintain accurate electronic and paper files in accordance with project procedures.
• Track report deadlines and promptly communicate any outstanding items.
• Respond to routine questions about timekeeping, payroll records, and reports.
• Protect confidential employee and payroll information.

Qualifications:

• Dependable, organized, and comfortable with detailed, repeatable tasks.
• Strong attention to detail and ability to recognize data discrepancies.
• Previous administrative, clerical, data-entry, or reporting experience.
• Comfortable using Excel, Word, Outlook, and electronic reporting systems.
• Accurate keyboarding and data-entry skills.
• Able to manage multiple assignments and meet recurring deadlines independently.
• Clear written and verbal communication skills and willingness to follow up on missing information.
• Payroll, timekeeping, or certified payroll experience is preferred but not required.
• High school diploma or equivalent.

Work Environment

• Work is performed primarily in an office or site office setting, supporting a solar construction project.
• The position requires regular computer use and extended periods of data entry and record review.
• Must be able to meet recurring and time-sensitive reporting and payroll deadlines.
• Occasional visits to active project areas may be required; all safety and PPE requirements must be followed.