Repair & Maintenance | Administrative Assistant | Full Time

Omni Hotels & Resorts; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Omni Hotels & Resorts in Orlando is seeking an administrative professional to support engineering operations. You will maintain logs, payroll data, inventories, and liaise with management to ensure timely completion of projects and events.

Responsibilities include dispatching engineering staff, maintaining records in Synergy and Kronos, and handling general office duties. The role requires strong computer skills, excellent phone etiquette, and the ability to work in a hotel environment.

Qualifications

• Perform duties during emergencies, including fire alarms.
• Proficient with Microsoft Office and related software.
• Able to coordinate departmental finances and reporting.
• Strong computer skills and familiarity with office equipment.
• Excellent phone etiquette and communication.

Responsibilities

• Maintain property operations log, payroll, and supply inventories.
• Dispatch engineering staff for work orders in coordination with Engineering management.
• Maintain engineering records and PM logs; use Synergy system.
• Review events and relay requests to Director and Assistant Director.
• Perform general office duties and administrative tasks.
• Maintain Kronos payroll data with supervisor support.

Skills

Microsoft Office

Phone etiquette

Computer skills

Communication

Tools

Kronos

Synergy

Scanner

Job description

Overview:

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Essential Job Functions:

• Maintain property operations log, P.O. ledger, payroll, assist in maintaining inventories and ordering supplies.
• Dispatch engineering staff as needed for work assignments in cooperation with other Engineering management staff.
• Maintain Engineering records for events.
• Maintain Engineer Repair & PM logs using Synergy computerized work order system.
• Review daily BEO events to extract Engineer requests, notify Director and Assistant Director of unusual requests.
• Report to work s scheduled while following the Time and Attendance Policy.

• Duties may be adjusted by management when the need arises.

• Fulfill general office duties: typing, filing, phone answering, etc.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering staff payroll using Kronos, to assure accurate payroll with the assistance of Director and Assistant Director.

Qualifications:

• Must be able to perform procedures when fire alarm and other emergencies arise.

• Must be able to manipulate Microsoft office and other software systems in order to coordinate departmental and provide appropriate back up upon request.

• Must be able to communicate departmental financials as needed for review.

• Have excellent computer skills.

• Have a general knowledge of all other office equipment.

• Have great phone etiquette.

Physical Requirements:

• Must be able to lift weights up to 30 pounds.
• Repeated bending and stooping required when filing.

Working Environment:

• Interior of hotel, in all areas of the hotel.

Tools & Equipment:

• Computer, fax machine, copy machine, scanner, label maker.