Rental & Logistics Coordinator

Kelly; Phoenix (AZ); On-site; USD 3,444,000 - 4,133,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Holiday pay

Transit spending account

Paid sick leave

Job summary

Kelly is seeking a Rental Coordinator to support rental operations in Phoenix, AZ. The role involves coordinating customers, vendors, transportation, and internal teams; maintaining accurate rental records; supporting billing and collections; and ensuring equipment is inspected, maintained, and prepared for customer use.

This is an on-site, full-time position based in Phoenix. The position emphasizes proactive communication, scheduling, and process improvement across transportation, yard, and

Qualifications

• Strong organizational skills
• Excellent communication abilities
• Attention to detail

Responsibilities

• Communicate professionally with customers and vendors by phone to determine appropriate service requirements.
• Keep customers and sales representatives informed regarding orders, releases, schedules, and service updates.
• Follow up diligently on all orders and equipment releases.
• Coordinate outbound and inbound shipments with the Depot Equipment Coordinator.
• Schedule manpower and communicate daily with the Equipment Coordinator, Depot Manager, and sales team.
• Maintain active relationships with transportation suppliers through regular communication.
• Coordinate equipment transportation activities and promptly notify customers, sales representatives, technicians, and managers of transportation updates.
• Log all outsourced transportation services.
• Assist with technician and subcontractor scheduling and related activities.
• Prepare rental agreements, bills of lading, and job-related purchase orders when needed.
• Maintain records of service activities and close completed jobs on the schedule board.
• Log all project releases and obtain required customer signatures.
• Participate in weekly depot meetings and monthly Rental Coordinator and Accounts Receivable conference calls.
• Serve as the initial contact for Accounts Receivable collections.
• Review and approve customer invoices.
• Contact customers to confirm receipt of invoices and obtain expected payment dates.
• Review vendor invoices to ensure they are complete and properly prepared for payment processing.
• Maintain and update Accounts Payable and Accounts Receivable tracking files.
• Maintain regular communication with third-party suppliers.
• Load and unload equipment in the yard.
• Inspect equipment leaving the yard and verify proper tagging.
• Confirm that the correct bill of lading is completed before equipment leaves the yard.
• Verify that returned equipment matches the original bill of lading.
• Inspect equipment returned from customer sites for damage and report damage and estimated repair costs to the Depot Manager.
• Establish and maintain spare-parts and equipment inventories.
• Maintain trailer inspections and registrations.
• Maintain an active task list for equipment repairs in the yard.
• Schedule operational inspections for all active rental equipment.
• Prioritize and schedule preventive maintenance and repairs for non-active equipment.
• Record equipment maintenance dates in the system.
• Perform quality control reviews related to billing for damaged equipment and missing accessories.
• Assist the Depot Manager in minimizing job-site repair expenses and intra-depot freight costs.
• Maintain accurate records of service activities and close completed jobs on the schedule board.
• Conduct assigned safety inspections in a timely manner, including inspections of the office, warehouse, equipment yard, records, and fire extinguishers.

Job description

Kelly is seeking a Rental Coordinator to support rental operations in Phoenix, AZ. The role involves coordinating customers, vendors, transportation, and internal teams; maintaining accurate rental records; supporting billing and collections; and ensuring equipment is inspected, maintained, and prepared for customer use.

This is an on-site, full-time position based in Phoenix. The position emphasizes proactive communication, scheduling, and process improvement across transportation, yard, and