Rental Coordinator (On-Site)

Ziegler Caterpillar; Bemidji (MN); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

Health Insurance

Paid time off (PTO) 15 days first year

9 paid holidays

401(k) with match

HSA contributions

Job summary

Ziegler Rental, a division of Ziegler Companies, has an opening for a Rental Coordinator based in Minnesota. This role focuses on creating, maintaining, and closing rental agreements while updating customers and internal teams.

You will support the Rental Sales Team, quote customers, manage invoices, and coordinate equipment deliveries. A fast-moving, rewarding environment awaits with opportunities to solve real-world problems using Cat construction equipment.

Qualifications

• High School Diploma or GED; 2 or 4 year degree preferred.
• Customer-focused with attention to detail and dependability.
• Ability to multi-task in a demanding environment.
• Experience with Microsoft Office Suite and related software.
• Preferred – rental industry knowledge.

Responsibilities

• Provide rental support to the Rental Sales Team to ensure excellent customer service.
• Answer incoming calls from Sales Representatives, customers, and the rental call center.
• Generate customer quotes, create and close rental agreements while using Ziegler’s rental software.
• Monitor rental reports to manage daily tasks and ensure process compliance.
• Coordinate equipment deliveries and returns with the Transportation Department.
• Ensure accurate and timely invoices, including collection of unpaid balances.
• Build and maintain knowledge of rental fleet equipment and their applications.
• Collaborate with team members, management, and other departments.
• Assist with inventory management when needed.
• Follow up with Sales Representatives and customers through various channels.
• Participate in after-hours, on-call support as needed.
• Assist with special projects and training when needed.

Skills

Customer focus

Attention to detail

Dependability

Efficiency

Planning & organization

Multi-tasking

Communication

Education

High School Diploma or GED

2- or 4-year degree preferred

Tools

Microsoft Office Suite

Rental software

Job description

Ziegler Rental, a division of Ziegler Companies, has an immediate opening for a Rental Coordinator. The Rental Coordinator position is responsible for creating, maintaining, and closing rental agreements while communicating updates with both internal and external customers. This position is a fast-moving and rewarding position where employees get to help customers solve real world problems with industry leading Cat® Construction equipment. The Rental Coordinator will work on-premise in the hiring branch.

Responsibilities

• Provide rental support to the Rental Sales Team to ensure excellent customer service
• Answer incoming calls from Sales Representatives, customers, and the rental call center
• Generate customer quotes, create and close rental agreements while utilizing Ziegler’s proprietary rental software
• Monitor rental reports to manage daily tasks to ensure process compliance
• Coordinate equipment deliveries and returns with the Transportation Department
• Ensure accurate and timely invoices, including collection of unpaid balances
• Build and maintain knowledge of rental fleet equipment and their applications
• Collaborate effectively with team members, management, and other departments
• Assist with inventory management when needed
• Follow up with Sales Representatives and customers through phone and other communication channels
• Participate in after-hours, on-call support as needed
• Assist with special projects and training when needed

Qualifications

• High School Diploma or GED; 2 or 4 year degree preferred
• Personal Attributes: Customer focus, attention to detail, dependability, efficiency, planning and organization
• Ability to multi-task in a demanding environment
• Experience working in Microsoft Office Suite and related software
• Preferred – rental industry knowledge

Minimum Physical Requirements

• Walking, talking, hearing
• Working conditions may be both indoor and outdoor; noise level may be moderate at times.

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals.

SEE YOURSELF AT ZIEGLER

Founded in 1914, Ziegler is a third-generation, family-owned CAT dealer with over 2400 employees across 30+ locations in Minnesota, Iowa and northern Missouri. Since day one Ziegler has had the same philosophy- if the customer is successful- then Ziegler will be successful. That is why Ziegler is committed to providing employees with the best possible work environment and the right tools for career development. This means great benefits, work/life balance, and ongoing professional development and training. Fulfill your calling by starting a career with Ziegler today!

The total compensation range (hourly pay plus incentive) for this position is $49,900 – $73,900

Benefits

Starting wage is dependent on skills, experience, and education. Along with competitive pay, full time positions are benefits eligible which includes:

• Health, Dental, Vision and Life Insurance
• 15 days of PTO your first year, accrual starts day 1
• 9 paid holidays
• 401(k) plan with company contribution and match
• HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
• Short-Term and Long-Term Disability Insurance, FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Education Assistance

At Ziegler Inc. we’re committed to equal opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.