RENTAL COORDINATOR

American Rental Association (ARA); Sterling (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Rental Coordinator to support their rental operations in Virginia. This role is essential for ensuring smooth processing of rental agreements and delivering exceptional customer service. Ideal candidates will have a high school diploma and experience in the equipment rental industry. The position requires strong communication skills, technical aptitude, and the ability to thrive in a fast-paced environment. Join a team that values integrity, commitment, and excellence while enjoying competitive compensation and a range of benefits.

Benefits

Health, Dental and Vision Insurance

Paid Time Off

401(k) Match

Life and Disability Insurance

Tuition Reimbursement

Employee Referral Bonus

Discounts on Cellular Services

Discounts on Computers and Tools

In-house Training Programs

Qualifications

• Experience in the equipment rental industry is required.
• Ability to read and interpret safety and operating instructions.

Responsibilities

• Coordinate and process rental agreements for customer rentals.
• Provide general administrative support to the rental team.

Skills

Customer Satisfaction Skills

Communication Skills

Technical Aptitude

Organizational Skills

Sales Techniques

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Caterpillar Dealer Business System (DBS)

Job description

Carter Machinery Company, the authorized Caterpillar dealer serving Virginia, West Virginia, Maryland, Delaware and Washington D.C. is hiring a Rental Coordinator in Dulles, Virginia. The Rental Coordinator is responsible for coordinating and processing rental agreements for customer rentals of Caterpillar and allied equipment and performing general administrative tasks in support of the Rental team. This role is critical to the day to day execution of the rental business in order to reach acceptable sales and profit levels. Seeking candidates with a high school diploma or equivalent, required Experience in the equipment rental industry and knowledge of equipment applications, preferred. Demonstrated results in a customer service role

Requirements for the Rental Coordinator position include:

• Self-starter able to work in a fast-paced environment with limited supervision.
• Exceptional customer satisfaction skills and the ability to build solid relationships required.
• Must have excellent written, verbal and telephone communication skills.
• Technical aptitude is a must.
• Must be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals.
• Understand and practice effective sales techniques.
• Must possess ability to calculate figures and amounts such as discounts and interest.
• Computer skills are required, including Microsoft products and other applications as needed; able to learn Caterpillar's "Dealer Business System" (DBS) and related rental software programs.
• Must be able to work additional hours to meet customer and business demands.
• Must be able to multitask, have good organizational skills and ability to prioritize tasks with competing demands.
• Must be able to work in a high volume, fast-paced environment.
• Promote a positive customer experience.
• Uphold the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way.

Physical requirements must be met for the Rental Coordinator job, including the ability sit or stand for prolonged periods of time. Able to lift, carry and maneuver items up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. This job description is not intended to be all-inclusive. Additional duties may be assigned.

Competitive Compensation and Benefits:

• Health, dental and vision insurance.
• Paid time off.
• 401(k), $0.75 to $1.25 match up to 6%.
• Life and disability insurance.
• In-house training instructors/programs.
• Tuition reimbursement.
• Employee referral bonus program.
• Discounts: cellular phone service, computers, tooling, cars and trucks.

Carter Machinery Co., Inc. is an EEO/AA Employer. All qualified individuals - including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law - are encouraged to apply.

Carter Machinery is a drug-free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.