Rental Coordinator

Malin; Addison (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Malin is seeking a Rental Coordinator to join a dynamic department. You will provide administrative support and act as a key facilitator for rental transactions, invoicing, correspondence, procurement, and reporting.

You will take rental orders, coordinate activities with Service and Transportation, prepare quotes, locate sublet equipment, and contribute to weekly Rental Log reports. Strong MS Office and detail orientation are essential.

Qualifications

• Two or more years of experience in an administrative role, preferably in equipment rental.
• Intermediate to advanced Microsoft Office skills -- Outlook, Word, Excel.
• High school degree or equivalent required; some college or Associate's degree preferred.

Responsibilities

• Take calls and fills rental orders from internal and external customers including MALIN branch salesmen.
• Coordinate all necessary rental activities for internal and external customers.
• Coordinate with Service and Transportation to repair/maintain equipment in field and arrange pick-up and delivery to meet customer requirements.
• Coordinate all make-ready activity with Service Center management.
• Type quotes and rental confirmations for customers.
• Locate suitable sublet equipment to meet rental requirements.
• Provide back-up invoicing capabilities for the Rental department.
• Work on special projects as directed by the Rental Manager.
• Perform follow up customer satisfaction telephone inquiries.
• Prepare weekly Rental Log report and submit to Rental Manager.

Skills

Administrative experience

MS Office

Attention to detail

Time management

Phone skills

Education

High school diploma

Some college/Associate's preferred

Tools

Outlook

Word

Excel

Job description

A CAREER AS A MALIN RENTAL COORDINATOR...

As a Rental Coordinator, you will be joining one of the most fun and rewarding departments within Malin. You'll provide administrative support and be an instrumental player in facilitating rental and equipment sales, invoicing, correspondence, supply procurement, research and reports.

ESSENTIAL FUNCTIONS

• Take calls and fills rental orders from internal and external customers including MALIN branch salesmen.
• Coordinate all necessary rental activities for internal and external customers.
• Coordinate with Service and Transportation as required to repair/maintain equipment in field and effect pick-up and delivery to meet customer requirements.
• Coordinate all make-ready activity with Service Center management.
• Type quotes and rental confirmations for customers.
• Locate suitable sublet equipment to meet rental requirements.
• Provide back-up invoicing capabilities for the Rental department.
• Work on special projects as directed by the Rental Manager.
• Perform follow up customer satisfaction telephone inquiries.
• Prepare weekly Rental Log report and submit to Rental Manager.

QUALIFICATIONS & REQUIREMENTS

Education and Experience

• Two or more years of experience in an administrative role, preferably in equipment rental
• Intermediate to advanced Microsoft Office skills -- Outlook, Word, Excel
• High school degree or equivalent required; some college or Associate's degree preferred

General

• Self-starter with the ability to work independently in a dynamic, fast-paced environment
• Uses logic and reasoning to identify alternative solutions
• Strong attention to detail
• Excellent time-management and phone skills
• Ability to prioritize and manage various tasks
• Strong written and verbal communication skills
• Strong email and computer skills
• Stable and successful career background
• Strong and ethical performance history