Rental Assistance Administrator — Housing Programs

City of Alexandria; Alexandria (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of Alexandria’s Housing Office seeks a Housing Program Specialist- Rental Assistance Administrator to oversee day-to-day rental assistance programs, including income certification, payments, compliance monitoring, and asset management. You will analyze participant files, ensure regulatory compliance, and coordinate with case managers, landlords, and service providers.

Ideal candidates have strong analytical skills, attention to detail, and experience with housing programs and data

Qualifications

• Four-Year College Degree; three years of mortgage financing and lending, or providing guidance and assistance in the purchase of property acquisition and completion of college-level courses in a relevant field; or at least two years experience working with housing and community development programs in either the public or private sector.
• Proficiency in database management and data entry with high attention to detail and accuracy.

Responsibilities

• Process and manage rental assistance payments to landlords and property managers, ensuring timely and accurate disbursements while maintaining detailed financial records and payment tracking systems
• Conduct rent reasonableness determinations to ensure compliance with program requirements and local market rates
• Review and process Housing Assistance Payment (HAP) contracts and lease agreements for compliance with regulatory requirements and program standards
• Maintain accurate program financial records and participant payment data in housing management databases, ensuring all required information is current and properly documented
• Perform income certification and recertification calculations based on documentation provided by case management staff, ensuring accurate benefit determinations and payment adjustments
• Monitor HAP contract compliance and, with case management staff, coordinate lease renewals, rent increases, and contract modifications with property owners
• Process payment adjustments, overpayments, and collections while maintaining detailed accounting records for audit purposes
• Monitor program reserve accounts and coordinate with fiscal staff on budget management and expenditure tracking, preparing periodic financial reports on program expenditures, payment activities, and budget utilization
• Maintain master calendar for compliance deadlines including HAP contract renewals, payment standard updates, and reporting requirements
• Research and resolve payment discrepancies, accounting issues, and contract compliance matters in coordination with property owners and program staff
• Track and manage communications with landlords regarding payment status, contract requirements, and program compliance issues
• Perform Housing Quality Standards (HQS) inspections and maintain inspection records to ensure assisted units meet program quality standards before payments are initiated
• Performs related financial, analytical, administrative and other work as required

Skills

Strong analytical skills

Excellent written and verbal comm

Attention to detail

Education

Four-Year College Degree

College-level courses in a relevant field

Tools

Database management

Job description

The City of Alexandria’s Housing Office seeks a Housing Program Specialist- Rental Assistance Administrator to oversee day-to-day rental assistance programs, including income certification, payments, compliance monitoring, and asset management. You will analyze participant files, ensure regulatory compliance, and coordinate with case managers, landlords, and service providers.

Ideal candidates have strong analytical skills, attention to detail, and experience with housing programs and data