Renewals Manager, Indirect Procurement

Everlaw; Fremont (CA); Hybrid; USD 135,000 - 170,000; Full time

Benefits offered by this job

17 paid vacation days

11 federal holidays

Everlawlidays

Job summary

Everlaw, based in Oakland, CA, seeks a Renewals Manager to own the rolling pipeline of internal SaaS and IT contract renewals. You will help prevent unfavorable auto-renewals and drive cost savings through usage analysis and license right-sizing.

You will partner with Engineering, IT, HR, and Marketing to manage expiring vendor contracts and build disciplined renewal processes. This is a full-time, hybrid role in Oakland with in-office M/W/Th and optional Tu/Fr remote.

Qualifications

• Requires at least 5 years of procurement experience in tech/software.
• Experience managing end-to-end renewal pipelines across multi-location orgs.
• Strong data analysis skills and ability to use usage metrics for cost savings.
• Excellent cross-functional communication with Legal, IT, Security, and Finance.

Responsibilities

• Maintain a rolling 12-month renewal calendar and prevent auto-renewal pitfalls.
• Analyze usage data with IT Asset Management to identify unused seats and over-provisioned tiers.
• Negotiate software and IT renewals using playbooks and approved fallback positions.
• Coordinate reviews with Legal, Security, IT, Compliance, and FP&A for privacy, security, and budget approvals.
• Administer ZIP and maintain contract records, renewal dates, spend data, and savings in the system of record.

Skills

Procurement expertise

Renewal pipeline management

Data analysis

Cross-functional collaboration

Contract hygiene

Tools

ZIP

Ironclad

Job description

As Renewals Manager, you'll own Everlaw's rolling pipeline of internal SaaS and IT contract renewals, making sure no agreement lapses into an unfavorable auto-renewal while driving cost savings through usage analysis and license right-sizing. Partnering closely with internal teams across Engineering, IT, HR, and Marketing, you'll manage the day-to-day commercial lifecycle for our expiring vendor contracts and build disciplined, data-backed renewal processes.

This is a full-time, non-exempt position based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.

What you'll do

• Maintain a rolling 12‑month renewal calendar, initiating cycles 90–120 days prior to expiration to prevent unintended auto‑renewals or contract lapses.
• Analyze utilization data alongside IT Asset Management to identify unused seats, over‑provisioned tiers, and shelfware before setting negotiation targets.
• Negotiate in‑scope software and IT renewals using established playbooks, benchmarks, and pre‑approved fallback positions to limit uplifts and secure favorable terms.
• Coordinate cross‑functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
• Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.

About You

• You have at least 5 years of progressive procurement experience, ideally within a fast‑growing technology or software environment.
• You've managed end‑to‑end renewal pipelines and have experience establishing or refining procurement functions across multi‑location organizations.
• You bring strong data analysis skills and a track record of using usage metrics to build reduction cases and right‑size software agreements.
• You communicate effectively across all organizational levels, building collaborative cross‑functional relationships with Legal, Security, IT, and Finance teams.
• You're process‑oriented with high attention to detail, managing contract hygiene and critical notice windows across a high‑volume portfolio.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.
• Experience working with e‑procurement and SaaS management tools such as ZIP or Ironclad.
• Exposure to structured negotiation methodologies or formal negotiation training.
• Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
• Experience supporting vendor consolidation or cost reduction initiatives.

The Team — Finance

The Role

As Renewals Manager, you'll own Everlaw's rolling pipeline of internal SaaS and IT contract renewals, making sure no agreement lapses into an unfavorable auto‑renewal while driving cost savings through usage analysis and license right‑sizing. Partnering closely with internal teams across Engineering, IT, HR, and Marketing, you'll manage the day‑to‑day commercial lifecycle for our expiring vendor contracts and build disciplined, data‑backed renewal processes.

This is a full‑time, non‑exempt position based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr.

What you'll do

• Maintain a rolling 12‑month renewal calendar, initiating cycles 90–120 days prior to expiration to prevent unintended auto‑renewals or contract lapses.
• Analyze utilization data alongside IT Asset Management to identify unused seats, over‑provisioned tiers, and shelfware before setting negotiation targets.
• Negotiate in‑scope software and IT renewals using established playbooks, benchmarks, and pre‑approved fallback positions to limit uplifts and secure favorable terms.
• Coordinate cross‑functional reviews across Legal, Security, IT, Compliance, and FP&A to confirm data privacy, security, and budget approvals prior to execution.
• Administer procurement software systems (specifically ZIP) and maintain accurate contract records, renewal dates, spend data, and savings metrics in the system of record.

About You

• You have at least 5 years of progressive procurement experience, ideally within a fast‑growing technology or software environment.
• You've managed end‑to‑end renewal pipelines and have experience establishing or refining procurement functions across multi‑location organizations.
• You bring strong data analysis skills and a track record of using usage metrics to build reduction cases and right‑size software agreements.
• You communicate effectively across all organizational levels, building collaborative cross‑functional relationships with Legal, Security, IT, and Finance teams.
• You're process‑oriented with high attention to detail, managing contract hygiene and critical notice windows across a high‑volume portfolio.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.

Bonus points

• Experience working with e‑procurement and SaaS management tools such as ZIP or Ironclad.
• Exposure to structured negotiation methodologies or formal negotiation training.
• Familiarity with SOC 2 compliance, data privacy review processes, or vendor security assessments.
• Experience supporting vendor consolidation or cost reduction initiatives.

Growth & everyday perks

• 17 paid vacation days, 11 federal holidays, and paid sick leave
• Four "Everlawlidays" (additional paid company‑wide days off) per year
• Annual allocation for learning & development and relevant professional membership dues
• Hybrid work with regular work‑from‑home days and flexibility for life's logistics
• Monthly home internet reimbursement, plus a stipend for your desk setup
• Catered lunch each workday, plus snacks and company‑wide events in our offices

About Everlaw

When a lawsuit or investigation happens, teams must comb through vast amounts of electronic evidence — emails, documents, chats, files — to find what matters. That work is not a side task but the case itself, and where most of the time and money in litigation goes. Everlaw is the litigation and investigation management platform changing that, using AI to turn mountains of messy data into the handful of facts that win or lose a case, compressing weeks of work into hours.

We're the kind of place that's ranked #1 on G2 in our category and named a Great Place to Work™ by our own team. So if you want a front row seat to an industry in transformation, career‑defining work you'll be proud to tell people about, and real upside at a company in control of its own destiny, we'd love to get to know you.

At Everlaw, you'll shape how AI re‑wires the legal industry, at a category‑leading business built on a mission to illuminate the truth.

Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including theCalifornia Equal Pay Act. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We collect and process the personal information you provided along with your job application in accordance with our Applicants Privacy Notice and Notice at Collection. When preparing to engage with Everlaw as a candidate, you may use AI tools for research, polishing application materials, and interview prep. However, any assessments (unless explicitly stated), remote interviews or live interviews must be completed independently without AI support. By submitting your application, you agree to adhere to these rules. Here's the link to our full policy, and please reach out with any questions! We use Gem as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Gem with job requirements and candidate‑submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Gem complies with NYC Local Law 144. We began using Gem in April 2026.

Total Rewards & Benefits

The expected salary range for this role is $135,000–$170,000. Final salary depends on factors including the candidate's experience and skills, and the base pay range is subject to change. This role is also eligible for equity and the benefits below.

Health & well-being

• Comprehensive medical, dental, and vision coverage
• Flexible Spending Accounts for health and dependent care expenses
• Membership to Modern Health to support mental health and wellness
• Paid parental leave
• Company‑sponsored life and disability insurance

Financial rewards

• Competitive equity grants, so you share in Everlaw's long‑term growth
• 401(k) plan with company matching of up to 4% of eligible annual compensation

Growth & everyday perks

• 17 paid vacation days, 11 federal holidays, and paid sick leave
• Four "Everlawlidays" (additional paid company‑wide