Remote Virtual Meeting Lead for Wildland Fire Boards

BETA Systems International; United States; Remote; USD 83,000 - 110,000; Part time

Benefits offered by this job

Remote-friendly environment

Travel reimbursements

Job summary

BETA Systems International is seeking a documentation and technology lead to support the JFSP Governing Board and Executive Committee. You will manage virtual platforms during meetings, capture discussions and decisions, and turn them into clear, edited notes on tight timelines.

You will maintain the running record of decisions and action items, ensuring the Board can pick up where the last meeting left off, and you will help assemble briefing packets for participants and staff.

Qualifications

• 3+ years of experience taking, editing, and distributing notes or minutes for large or high-level meetings.
• Understanding of wildland fire and research terminology, or a strong natural resources or science background that lets you follow technical discussions.
• Hands-on experience hosting interactive virtual meetings in Teams and Zoom, including polling and voting features.
• Ability to listen, capture, and run technology at the same time without losing accuracy.
• Excellent writing, editing, and organizational skills, with strong attention to detail.
• Ability to meet firm turnaround deadlines.
• Ability to travel to in-person meetings 2–3 times per year.

Responsibilities

• Host and manage Microsoft Teams and Zoom sessions, including breakout rooms, polling and voting, screen sharing, and support for remote attendees.
• Set up and run Mural or similar tools to display and capture participant input in real time.
• Take comprehensive notes during meetings and calls, capturing major discussion points, decisions, and action items.
• Deliver draft notes to the Program Office within 3 business days, work with program staff on edits, and distribute final notes to participants.
• Keep a live decision and action log that participants can review during the meeting.
• Assemble and distribute briefing packets and meeting materials.
• Maintain long-term tracking of topics and agenda items across Governing Board and Executive Committee sessions.
• Support in-person meetings on site, including hybrid technology setup and testing.

Skills

Note taking

Editing notes

Meeting coordination

Strong writing

Education

Degree in natural resources or related field

Tools

Microsoft Teams

Zoom

Mural

Miro

Slido

Mentimeter

Job description

BETA Systems International is seeking a documentation and technology lead to support the JFSP Governing Board and Executive Committee. You will manage virtual platforms during meetings, capture discussions and decisions, and turn them into clear, edited notes on tight timelines.

You will maintain the running record of decisions and action items, ensuring the Board can pick up where the last meeting left off, and you will help assemble briefing packets for participants and staff.