Remote Virtual Meeting Lead for Board Sessions

BETA Systems International; Boise (ID); Remote; USD 13,000 - 23,000; Part time

Benefits offered by this job

Remote work

Travel reimbursement (federal regs)

Job summary

BSI is seeking a part-time remote notes and meeting support consultant for the Joint Fire Science Program. You will host virtual meetings, capture discussions, and create clear, edited notes within tight timelines.

The role includes on-site hybrid support for occasional meetings, travel up to 3 times per year, and maintaining ongoing tracking of decisions and action items for the Governing Board and Executive Committee.

Qualifications

• 3+ years of experience taking, editing, and distributing notes or minutes for large or high-level meetings.
• Understanding of wildland fire and research terminology, or a strong natural resources or science background that lets you follow technical discussions.
• Hands-on experience hosting interactive virtual meetings in Teams and Zoom, including polling and voting features.
• Ability to listen, capture, and run technology at the same time without losing accuracy.
• Excellent writing, editing, and organizational skills, with strong attention to detail.
• Ability to meet firm turnaround deadlines.
• Ability to travel to in-person meetings 2–3 times per year.

Responsibilities

• Host and manage Microsoft Teams and Zoom sessions, including breakout rooms, polling and voting, screen sharing, and support for remote attendees.
• Set up and run Mural or similar tools to display and capture participant input in real time.
• Take comprehensive notes during meetings and calls, capturing major discussion points, decisions, and action items.
• Deliver draft notes to the Program Office within 3 business days, work with program staff on edits, and distribute final notes to participants.
• Keep a live decision and action log that participants can review during the meeting.
• Assemble and distribute briefing packets and meeting materials.
• Maintain long-term tracking of topics and agenda items across Governing Board and Executive Committee sessions.
• Support in-person meetings on site, including hybrid technology setup and testing.

Skills

Note taking

Minutes editing

Teams hosting

Zoom hosting

Mural

Miro

Research terminology

Remote collaboration

Education

Background in natural resources or science

Relevant field degree

Tools

Microsoft Teams

Zoom

Mural

Miro

Slido

Mentimeter

Job description

BSI is seeking a part-time remote notes and meeting support consultant for the Joint Fire Science Program. You will host virtual meetings, capture discussions, and create clear, edited notes within tight timelines.

The role includes on-site hybrid support for occasional meetings, travel up to 3 times per year, and maintaining ongoing tracking of decisions and action items for the Governing Board and Executive Committee.