Remote Title III Budget & Administration Specialist

LANE COLLEGE in; Jackson (TN); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Lane College in Jackson, TN, is seeking an Office/Budget Specialist to provide administrative, fiscal, and grant support for Title III operations. The role assists with requisitions, budget monitoring, and grant documentation across all funded activities.

The Senior Administrative staff works with Activity Directors and the Associate Provost to ensure compliance with grant requirements and institutional procedures. Remote/home office with occasional on-site involvement is expected.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least two years of administrative, fiscal, grant, procurement, higher education, or office management experience.
• Proficiency with Microsoft Office suite (Word, Excel, Outlook) and electronic file management.
• Strong organizational, written, and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple tasks, deadlines, and priorities.

Responsibilities

• Provides administrative support to the Title Ill Director, Activity Directors, and the Associate Provost, including scheduling meetings and maintaining files.
• Receives, logs, tracks, and monitors Title Ill requisitions, purchase requests, invoices, travel requests, and related documentation.
• Reviews submitted requests for completeness, including descriptions, justifications, quotes, vendor information, travel documentation, approvals, and other required materials.
• Maintains organized electronic and physical files for Title Ill records, including requisitions, invoices, purchase orders, contracts, reports, approvals, correspondence, and supporting documentation.
• Assists with monitoring Title Ill activity budgets, expenditures, pending obligations, and available balances.
• Maintains budget tracking spreadsheets and assists with reconciling internal Title Ill records with institutional financial reports.
• Assists with collecting, organizing, and tracking monthly, quarterly, annual, and federal reporting materials from Activity Directors.
• Follows up with Activity Directors and campus departments regarding missing documentation, incomplete requests, report deadlines, and other Title Ill requirements.
• Supports preparation for audits, monitoring visits, internal reviews, and reporting by helping maintain accurate and complete grant files.
• Assists with tracking equipment purchased with Title Ill funds, including inventory records, locations, responsible departments, and supporting documentation.
• Communicates professionally with campus offices, Activity Directors, Finance, Procurement, HumanResources, Institutional Research, Academic Affairs, vendors, and other stakeholders as needed.
• Maintains confidentiality when handling financial, personnel, student, institutional, and grant- related information.
• Performs other related duties as assigned by the Title Ill Director.

Skills

MS Office

Organization

Documentation

Communication

Confidentiality

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Microsoft Teams

Google Workspace

Financial management systems

Job description

Lane College in Jackson, TN, is seeking an Office/Budget Specialist to provide administrative, fiscal, and grant support for Title III operations. The role assists with requisitions, budget monitoring, and grant documentation across all funded activities.

The Senior Administrative staff works with Activity Directors and the Associate Provost to ensure compliance with grant requirements and institutional procedures. Remote/home office with occasional on-site involvement is expected.