Remote Technical Documentation Specialist

Mack Sales & Marketing, Inc.; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Mack Sales & Marketing, Inc. is seeking a Remote Document Control Clerk to manage the centralized library of technical documents for the JanSan field. The role emphasizes accuracy, version control, and quick access to up-to-date product specs and safety data sheets.

The position is 100% remote, with collaboration across the Northeast Ohio administrative team and regional sales network via digital tools. Strong document management and Adobe Acrobat skills are required.

Qualifications

• Document management expertise: proficiency in digital filing systems and cloud platforms (SharePoint, Dropbox Business, Google Workspace).
• Attention to detail: spot minute differences between versions and follow strict naming conventions for easy searchability.
• Industry literacy: familiarity with janitorial/industrial cleaning industry documentation; SDS vs parts lists understanding.
• Software proficiency: strong skills in Adobe Acrobat for merging/securing PDFs and in MS Office suite.
• Time management: prioritize urgent requests from field sales teams needing immediate technical data.

Responsibilities

• Technical Library Management: maintain a centralized cloud repository for manufacturer documents (TDS, SDS, manuals).
• Version Control: ensure current versions replace outdated files across the network.
• Compliance Documentation: keep Restorations/Healthcare market docs up to date and accessible.
• Marketing Asset Coordination: organize marketing materials for distributors, ensuring consistency with brand guidelines.
• Quality Audits: perform digital audits of Team/Territory folders for state regulatory requirements.
• Distribution Workflow: manage electronic transmission of documents to distributors and end users.

Skills

Document management

Attention to detail

Industry knowledge

Time management

Tools

Adobe Acrobat

Microsoft Office

Job description

Mack Sales & Marketing, Inc. is seeking a Remote Document Control Clerk to manage the centralized library of technical documents for the JanSan field. The role emphasizes accuracy, version control, and quick access to up-to-date product specs and safety data sheets.

The position is 100% remote, with collaboration across the Northeast Ohio administrative team and regional sales network via digital tools. Strong document management and Adobe Acrobat skills are required.