Remote Senior Admin Specialist - Biotech & Recruiting

Magnet Biomedicine, Inc.; United States; Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Remote work flexibility

Competitive healthcare

Professional growth opportunities

Supportive and collaborative work环境

Job summary

Magnet Biomedicine, Inc. seeks a highly organized Senior Administrative Assistant to support its Clinical and Research teams.

The role provides executive, administrative, and operational support while coordinating key activities in a fast-growing biotech environment. The successful candidate will work closely with senior leadership, HR partners, and operations teams to manage calendars, coordinate meetings and events, assist recruitment activities, and handle confidential information with

Qualifications

• 5+ years of senior administrative support including support for senior executives or C-level leaders.

Responsibilities

• Support the SVP, Research and additional executives with administrative and operational activities.
• Manage complex calendars across multiple time zones, prioritize meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
• Prepare expense reports and assist with financial reconciliation activities.
• Handle confidential company and executive information with discretion.
• Coordinate interviews with HR teams, recruiters, hiring managers, and candidates to ensure a smooth recruitment process.
• Maintain communication throughout the hiring process and support recruiting-related projects.
• Organize Clinical Advisory Board meetings, research meetings, team events, and external engagements.
• Coordinate team off-sites, venues, catering, audio/visual requirements, travel arrangements, and meeting materials.
• Support special projects and administrative initiatives for Clinical and Research leadership.
• Provide administrative support coverage in partnership with the Office Manager during high-demand periods.

Skills

Calendar management

Travel coordination

Event planning

Recruitment support

Confidential information handling

Communication

Independent remote work

Microsoft Office

SharePoint

Greenhouse ATS

Tools

SharePoint

Greenhouse ATS

Job description

Magnet Biomedicine, Inc. seeks a highly organized Senior Administrative Assistant to support its Clinical and Research teams.

The role provides executive, administrative, and operational support while coordinating key activities in a fast-growing biotech environment. The successful candidate will work closely with senior leadership, HR partners, and operations teams to manage calendars, coordinate meetings and events, assist recruitment activities, and handle confidential information with