Remote Research Administration Specialist

Northeastern Company; Boston, Northern (MA, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Paid time off

Tuition assistance

Wellness program

Retirement plan

Job summary

Northeastern University NU-RES Hub is seeking a Research Administrator to support principal investigators across a broad research portfolio. The role emphasizes pre-award and post-award activities, financial analysis, and cross-unit collaboration to maximize efficiency and compliance.

Reporting to the Associate Director, the position requires exceptional service mindset, diplomacy, and the ability to navigate multiple departments while maintaining strong attention to detail.

Qualifications

• Bachelor’s degree or 4-6 years of relevant work experience.
• Experience in research administration and financial analysis.
• GAAP/Uniform Guidance knowledge or equivalent regulatory familiarity.
• Advanced Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and interpersonal communication skills.
• Strong analytical and problem-solving abilities.

Responsibilities

• Pre-Award Administration (20%): identify proposal opportunities and develop budgets; coordinate subaward proposals; review proposals for compliance.
• Award Management (30%): manage grants, contracts, and cooperative agreements; monitor balances and term dates; coordinate approvals and changes; PI meetings.
• Transactional (30%): approve transactions in Concur/Workday; process cost transfers; plan extra compensation with PIs.
• Reporting & Analysis (10%): run monthly activity reports; analyze burn rates and projections; coordinate effort reporting.
• Training & Support (5%): attend trainings on regulations; provide training and policy updates; support cross-training initiatives.
• Other (5%): pursue professional development; complete ad hoc projects.

Skills

Advanced MS Office

Analytical skills

Written communication

Interpersonal communication

Customer service

Independent learning

Presentation & training

Teamwork

Project adaptability

Education

Bachelor’s degree

Tools

Concur

Workday

Job description

Northeastern University NU-RES Hub is seeking a Research Administrator to support principal investigators across a broad research portfolio. The role emphasizes pre-award and post-award activities, financial analysis, and cross-unit collaboration to maximize efficiency and compliance.

Reporting to the Associate Director, the position requires exceptional service mindset, diplomacy, and the ability to navigate multiple departments while maintaining strong attention to detail.