Assistant Research Administrator

Northwestern University; Chicago (IL); On-site; USD 56,992,689 - 71,205,388; Full time

Benefits offered by this job

Health, dental, vision, disability, &

Life insurance

Tuition benefits

Retirement savings options

Flexible work arrangements

Job summary

Northwestern University in Chicago, IL, is seeking an experienced Grants & Contracts Administrator to support the MED-Neurology unit’s sponsored programs. You will assist pre-award and post-award processes, prepare proposals, collect and organize budgeting data, and maintain documentation in electronic systems.

Responsibilities include developing budgets in spreadsheets, tracking due dates, and ensuring compliance with sponsor guidelines.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• Organization, time management, detail oriented.

Responsibilities

• Assist with pre-award administration of grant and/or contract activities.
• Prepares proposals and obtains approvals.
• Develop budgets using spreadsheets and updates budget documents.
• Tracks proposal due dates and coordinates proposal routing.
• Post-award administration: processes costs, reconciles statements, monitors balances.

Skills

Organization

Time management

Attention to detail

Education

Bachelor's degree or higher

Tools

Excel

Job description

Job ID 54142

Location Chicago, Illinois

Department: MED-Neurology

Salary/Grade: NEX/11

Target hiring range for this position will be between be range is as be $19.89-$24.85 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Completes clerical and administrative tasks in support of unit\'s sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Please note:

Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.

EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.

• As time and budget allows:
• New-"Brown Bag"-Interested in becoming an RA?
• Need more "How To:" sessions such as:
• Fill out internal & external paperwork
• Create & review budget
• Review sponsor guidelines
• Read a solicitation

Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)

Specific Responsibilities:

Complexity

• Typically assists with research projects such as:
• Single Principal Investigator (PI) basic proposals, grants &/or contracts
• Components of multi-PI or multi-unit proposals, grants &/or contracts
• NIH RO1-approximately $250K/yr. over 5 yrs.
• NIH R21-approximately $150K/yr. over 2 yrs.
• Foundation grants
• NSF grants

Pre-Award

• Completes pre-award administration of grant &/or contract activities.
• Prepares proposals.
• Obtains approvals.
• Develops straightforward budgets using spreadsheets.
• Updates bio sketches.
• Formats & uploads files to electronic platforms.
• Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
• Tracks proposal due dates and follows up/coordinates proposal routing as needed.

Post-Award

• Completes routine post-award administration of grant &/or contract activities.
• Processes purchase orders & cost transfers.
• Reconciles budget statements.
• Tracks expenses via spreadsheets.
• Monitors project balances and end dates.
• Coordinates core resource account set-up and maintenance.
• Provides data needed for the preparation of interim and final financial and technical progress reports.
• Processes account close-out activities.

Financial

• Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
• Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
• Updates spreadsheets.
• Processes travel reimbursements.
• Assigns P-card expenses.
• Transfers expenses.
• Purchases lab &/or office equipment &/or supplies, etc.
• Monitors sponsored and non-sponsored budgets.
• Ensures timely payment of invoices.
• Reconciles accounts.
• Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.

Human Resources

• Processes paperwork associated with hiring & termination of employees.

Compliance

• Tracks, update, process, and submit required forms &/or reports related to compliance.
• Learns about compliance related issues & activities.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor\'s or higher degree; OR appropriate combination of education and experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Organization, time management, detail oriented

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parentalleave;tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life\'s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you\'re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern\'s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.