Remote Records Manager: Case File Lifecycle & Compliance

Acrnet; Lufkin (TX); Remote; USD 60,000 - 90,000; Full time

Job summary

Level Legal seeks a mid-level Records Manager to own the complete case file lifecycle for the UAC Legal Services PMO, from compilation through secure storage to shipment to the ORR Federal Records Center. You will administer litigation holds, ensure retrievability and defensibility, and enforce privacy and security policies in all records handling.

This remote role requires meticulous documentation, audit support, FOIA responses, and maintaining retention schedules and disposition logs across

Qualifications

• Bachelor's degree or equivalent in records management or related field.
• Experience with federal records management programs or PMO environments.
• Knowledge of NARA specifications and privacy/security requirements.

Responsibilities

• Manage end-to-end case file lifecycle including compilation, indexing, quality check, closure, and secure storage.
• Prepare, package, and ship records in compliance with NARA specifications and SF135 forms.
• Administer litigation holds: issue, track, and release holds; coordinate with counsel; document custody.
• Maintain records inventory, retention schedules, and disposition logs.
• Operate document control in SharePoint and related systems with access controls and version integrity.
• Support audits and FOIA requests by locating and producing records accurately and on time.
• Develop and maintain records management procedures, filing plans, and training materials for staff.
• Ensure compliance with privacy requirements and information-security policies; report mishandling.
• Coordinate physical shipment logistics with the Federal Records Center.

Skills

Records management

Litigation holds

SharePoint

FOIA requests

Audits

Documentation control

Policy compliance

Training materials

Education

Bachelor's degree in Records Management or related field

Tools

SharePoint

SF135 documentation

Job description

Level Legal seeks a mid-level Records Manager to own the complete case file lifecycle for the UAC Legal Services PMO, from compilation through secure storage to shipment to the ORR Federal Records Center. You will administer litigation holds, ensure retrievability and defensibility, and enforce privacy and security policies in all records handling.

This remote role requires meticulous documentation, audit support, FOIA responses, and maintaining retention schedules and disposition logs across