Records Manager

Acrnet; Lufkin (TX); Teletrabalho; USD 60 000 - 90 000; Tempo integral

Resumo da oferta

Level Legal seeks a mid-level Records Manager to own the complete case file lifecycle for the UAC Legal Services PMO, from compilation through secure storage to shipment to the ORR Federal Records Center. You will administer litigation holds, ensure retrievability and defensibility, and enforce privacy and security policies in all records handling.

This remote role requires meticulous documentation, audit support, FOIA responses, and maintaining retention schedules and disposition logs across

Qualificações

• Bachelor's degree or equivalent in records management or related field.
• Experience with federal records management programs or PMO environments.
• Knowledge of NARA specifications and privacy/security requirements.

Responsabilidades

• Manage end-to-end case file lifecycle including compilation, indexing, quality check, closure, and secure storage.
• Prepare, package, and ship records in compliance with NARA specifications and SF135 forms.
• Administer litigation holds: issue, track, and release holds; coordinate with counsel; document custody.
• Maintain records inventory, retention schedules, and disposition logs.
• Operate document control in SharePoint and related systems with access controls and version integrity.
• Support audits and FOIA requests by locating and producing records accurately and on time.
• Develop and maintain records management procedures, filing plans, and training materials for staff.
• Ensure compliance with privacy requirements and information-security policies; report mishandling.
• Coordinate physical shipment logistics with the Federal Records Center.

Conhecimentos

Records management

Litigation holds

SharePoint

FOIA requests

Audits

Documentation control

Policy compliance

Training materials

Formação académica

Bachelor's degree in Records Management or related field

Ferramentas

SharePoint

SF135 documentation

Descrição da oferta de emprego

Level Legal owns federal records management for its HHS/ORR UAC Legal Services PMO. This mid-level resource is responsible for the complete case file lifecycle — compilation, closure, and secure storage — and for the physical packaging and shipment of records to the ORR Federal Records Center in strict accordance with NARA specifications. The Records Manager also administers litigation holds, ensuring program records are preserved, retrievable, and defensible at all times. This is a remote position.

KEY RESPONSIBILITIES

• Manage the end-to-end case file lifecycle: compilation, indexing, quality check, closure, and secure storage of records supporting the UAC program.
• Prepare, physically package, and ship retired records to the ORR Federal Records Center in full compliance with NARA records transfer specifications (container standards, labeling, SF135 transmittals, and shipment scheduling).
• Administer litigation holds: issue, track, and release holds; coordinate with Level Legal and HHS counsel; document chain of custody for held records.
• Maintain the program’s records inventory, retention schedule mapping (NARA-approved schedules / HHS records schedules), and disposition logs.
• Operate and enforce document control in the program’s electronic repositories (SharePoint and connected systems), including access controls and version integrity.
• Support audits, FOIA-related searches, and agency data calls by locating and producing records accurately and on time.
• Develop and maintain records management desk procedures, filing plans, and training materials for PMO staff and subcontractors.
• Ensure all records handling complies with HHS privacy requirements and Level Legal information-security policy; report and remediate any mishandling.
• Coordinate physical shipment logistics (secure transport, tracking, receipt confirmation) with the Federal Records Center.