Records Manager

Dcbar; Lufkin (TX); Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Remote position

Job summary

Level Legal seeks a mid-level Records Manager to oversee the complete case file lifecycle, from compilation through secure storage, including the physical packaging and shipment of records to the ORR Federal Records Center. The role runs remotely and requires strict adherence to NARA specifications and privacy policies.

You will manage litigation holds, maintain inventories and retention schedules, and support audits and FOIA-related data requests, ensuring defensible, auditable records at all

Qualifications

• Experience managing end-to-end case file lifecycle.
• Knowledge of NARA specifications and records transfer processes.
• Familiarity with FOIA requests and audits.

Responsibilities

• Manage end-to-end case file lifecycle: compilation, indexing, quality check, closure, secure storage.
• Package and ship retired records per NARA/ORR specs and SF135 requirements.
• Administer litigation holds and document chain of custody.

Skills

Records management

Litigation holds

FOIA processing

Privacy compliance

Document control

Tools

SharePoint

Job description

Level Legal owns federal records management for its HHS/ORR UAC Legal Services PMO. This mid-level resource is responsible for the complete case file lifecycle — compilation, closure, and secure storage — and for the physical packaging and shipment of records to the ORR Federal Records Center in strict accordance with NARA specifications. The Records Manager also administers litigation holds, ensuring program records are preserved, retrievable, and defensible at all times. This is a remote position.

KEY RESPONSIBILITIES

• Manage the end-to-end case file lifecycle: compilation, indexing, quality check, closure, and secure storage of records supporting the UAC program.
• Prepare, physically package, and ship retired records to the ORR Federal Records Center in full compliance with NARA records transfer specifications (container standards, labeling, SF135 transmittals, and shipment scheduling).
• Administer litigation holds: issue, track, and release holds; coordinate with Level Legal and HHS counsel; document chain of custody for held records.
• Maintain the program’s records inventory, retention schedule mapping (NARA-approved schedules / HHS records schedules), and disposition logs.
• Operate and enforce document control in the program’s electronic repositories (SharePoint and connected systems), including access controls and version integrity.
• Support audits, FOIA-related searches, and agency data calls by locating and producing records accurately and on time.
• Develop and maintain records management desk procedures, filing plans, and training materials for PMO staff and subcontractors.
• Ensure all records handling complies with HHS privacy requirements and Level Legal information-security policy; report and remediate any mishandling.
• Coordinate physical shipment logistics (secure transport, tracking, receipt confirmation) with the Federal Records Center.