Remote Records & Governance Support Specialist

Wood, Smith, Henning & Berman LLP; Aliso Viejo (CA); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

PTO & Holidays

Work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP is seeking a Records File Clerk to support the Records & Governance department by organizing, retrieving, and tracking physical and electronic data in line with firm policies. The role includes assisting with administrative initiatives and project work within the department.

Ideal candidates will have 3–5 years of law firm experience, strong MS Office skills, and familiarity with iManage and Electronically Stored Information.

Qualifications

• Minimum 3–5 years of law firm experience (Records or Information Governance preferred).
• Proficient with MS Word, Excel and Outlook.
• Proficient with Document Management systems such as iManage.
• Proficient with handling of Electronically Stored Information.
• Ability to multi-task and prioritize in a fast-paced environment.
• Reliable and responsible; a team player with a positive attitude.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.

Responsibilities

• Organize and track both physical and electronic data per policy and workflow.
• Maintain and update Records Information Management database.
• Process incoming physical records.
• Download and save electronic data.
• Support Records Coordinators on administrative and matter projects.
• Assist with outgoing and incoming matter transfers.
• Scan physical files and prepare external media for shipping.
• Support department initiatives and projects within Records & Governance.
• Assist with archiving and disposition of data.
• Respond to requests for records promptly and accurately.
• Contribute to overall daily and assigned projects.

Skills

MS Word

MS Excel

MS Outlook

iManage

Electronic data handling

Multi-tasking

Attention to detail

Team player

Tools

iManage

Job description

Wood, Smith, Henning & Berman LLP is seeking a Records File Clerk to support the Records & Governance department by organizing, retrieving, and tracking physical and electronic data in line with firm policies. The role includes assisting with administrative initiatives and project work within the department.

Ideal candidates will have 3–5 years of law firm experience, strong MS Office skills, and familiarity with iManage and Electronically Stored Information.