Remote Real Estate Expansion Coordinator | Travel 25%

Nefco Corp.; Arizona; Remote; USD 60,000 - 80,000; Full time

Job summary

NEFCO is seeking a Project Coordinator to keep new branch openings on schedule from lease through go-live. You will track leases, permits and launch readiness across multiple sites, coordinating with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.

Responsibilities include managing lease milestones, permit administration, jurisdiction requirements, and launch schedules in Smartsheet, with regular go-live readiness reviews and cross-functional handoffs to

Qualifications

• 2–4 years in branch expansion, site or store development, construction project coordination, or lease and permit administration.
• Launched new branches, stores or sites, ideally 10 or more concurrent locations.
• Working knowledge of commercial leases, tenant improvements, and the permit and certificate of occupancy process.

Responsibilities

• Track lease critical dates, landlord tenant improvement work, and consent packages for every active site.
• Research and administer permits per site (building, racking, fire, CO) and escalate stalled items early.
• Research and confirm jurisdiction requirements before business license filing, maintain a jurisdiction log per dept.
• Maintain launch schedules in Smartsheet from lease execution through post-launch stabilization.
• Manage the turnkey construction partner day to day: schedule reviews, milestone tracking and deliverable checks.
• Prepare and run the weekly execution and planning forums, and drive action items to close.
• Drive internal readiness with IT, Operations, Sales, Finance, HR and Safety, including branch setup handoffs.
• Lead go-live readiness reviews and the handoff to branch operations.
• Escalate contract, cost and schedule risks early, with options and a recommendation.

Skills

Branch expansion

Site development

Construction coordination

Lease administration

Education

Bachelor's degree or equivalent experience

Tools

Smartsheet

Excel

Job description

NEFCO is seeking a Project Coordinator to keep new branch openings on schedule from lease through go-live. You will track leases, permits and launch readiness across multiple sites, coordinating with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.

Responsibilities include managing lease milestones, permit administration, jurisdiction requirements, and launch schedules in Smartsheet, with regular go-live readiness reviews and cross-functional handoffs to