Remote Real Estate Expansion Project Coordinator

NEFCO; East Hartford (CT); Remote; USD 55,000 - 75,000; Full time

Job summary

NEFCO, headquartered in East Hartford, CT, seeks a Project Coordinator to keep new branch openings on schedule—from signed lease to go-live. You will track leases, permits and launch readiness across multiple sites, coordinating with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.

Ideal candidates bring 2–4 years of branch expansion or lease coordination experience, proficiency with Smartsheet and Excel, and a Bachelor’s degree or equivalent.

Qualifications

• 2–4 years in branch expansion, site/store development, construction coordination, or lease/permit admin.
• Has launched new branches/sites, ideally 10+ concurrent locations.
• Working knowledge of commercial leases, tenant improvements, permit and occupancy processes.
• Proficiency in Smartsheet or similar tool, plus Excel.
• Bachelor's degree or equivalent experience.

Responsibilities

• Track lease critical dates, landlord improvements and consent packages for active sites.
• Research and administer site permits (building, fire, occupancy) and expedite stalled items.
• Confirm jurisdiction requirements before business license filing and maintain a jurisdiction log.
• Maintain launch schedules in Smartsheet from lease execution through post-launch stabilization.
• Manage the turnkey construction partner day to day: schedule reviews, milestones, deliverables.
• Prepare and run weekly execution and planning forums; drive action items to close.
• Drive internal readiness with IT, Operations, Sales, Finance, HR and Safety; branch handoffs.
• Lead go-live readiness reviews and handoffs to branch operations.
• Escalate contract, cost and schedule risks early with options and a recommendation.

Skills

Precise follow-through

Vendor management

Stakeholder communication

Clear status updates

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Excel

Job description

NEFCO, headquartered in East Hartford, CT, seeks a Project Coordinator to keep new branch openings on schedule—from signed lease to go-live. You will track leases, permits and launch readiness across multiple sites, coordinating with Real Estate, Facilities, Operations, IT, Finance and our turnkey construction partner.

Ideal candidates bring 2–4 years of branch expansion or lease coordination experience, proficiency with Smartsheet and Excel, and a Bachelor’s degree or equivalent.