Remote Real Estate Coordinator

Outsource Ability; United States; Remote; USD 42,000 - 66,000; Full time

Benefits offered by this job

Remote work

Autonomy

Job summary

Outsource Ability is seeking a meticulous Real Estate Coordinator to act as the operational backbone of a remote team. You will own administrative workflows—from listing prep and compliance to processing paperwork and scheduling property appointments—ensuring flawless contract-to-close management across transactions.

You will support agents and clients, maintain organized records, and uphold strict regulatory standards in a fast-paced environment with a 100% remote setup.

Qualifications

• Minimum 2+ years as Real Estate Coordinator or similar role.
• Solid understanding of property transaction documents and compliance.
• Experience with real estate CRMs, e-signature tools, and property portals.

Responsibilities

• Oversee end-to-end listing process, draft descriptions, publish across portals.
• Prepare and process key real estate documents to ensure accuracy and signatures.
• Ensure compliance with local property regulations and brokerage standards.
• Coordinate property appointments with agents, buyers, sellers, and vendors.
• Maintain proactive communication among all parties to ensure smooth transactions.
• Keep property records and deal status updated in the CRM.

Skills

Real Estate

Compliance

CRM systems

DocuSign

Time management

Tools

DocuSign

CRM

Google Workspace

MS Office

Job description

Job Title: Remote Real Estate Coordinator Location: Fully Remote (South Africa) Employment Type: Independent Contractor Industry: Real Estate / Property Management Experience Level: Mid to Senior Level (2+ years demonstratable experience)

About the Role Are you meticulous, highly organized, and passionate about keeping operations running like clockwork? Outsource Ability on behalf of our client is seeking an experienced Real Estate Coordinator to serve as the operational backbone of their remote team, supporting their agents and clients through every stage of the property transaction lifecycle. In this pivotal role, you will take full ownership of administrative workflow—from preparing listings and managing compliance to processing sales paperwork and scheduling critical property appointments. If you thrive in a fast-paced environment, possess exceptional attention to detail, and pride yourself on flawless contract-to-close management, we want to hear from you.

Key Responsibilities

• Listing & Inventory Management: Oversee the end-to-end listing process. Collate property details, coordinate digital media assets (photos, floor plans, virtual tours), draft property descriptions, and publish listings across property portals and social platforms.
• Transaction & Paperwork Coordination: Prepare, review, and process key real estate documentation (mandates, offers to purchase, lease agreements, addendums) to ensure accuracy and complete signatures.
• Compliance & Regulatory Oversight: Enforce strict compliance with local property regulations, legal requirements, and brokerage standards (e.g., FICA documentation, disclosures, conveyancing paperwork).
• Vendor & Appointment Scheduling: Coordinate, schedule, and confirm essential property appointments, including home appraisals, building inspections, photography sessions, and handover dates with agents, buyers, sellers, and service providers.
• Stakeholder Communication: Maintain proactive communication across all parties—agents, conveyancing attorneys, inspection professionals, and clients—to ensure a smooth transaction from mandate through to transfer/closing.
• CRM & Database Administration: Keep property records, client profiles, and deal status updates meticulously organized within our central CRM system.

Key Requirements & Experience

• Proven Track Record: Minimum 2+ years of experience as a Real Estate Coordinator, Property Administrator, or Listing/Transaction Coordinator within the real estate industry.
• Regulatory & Administrative Expertise: Solid understanding of property transaction documents, legal compliance procedures, and real estate administrative lifecycles.
• Technical Proficiency: Skilled in using real estate CRM platforms, electronic signing tools (e.g., DocuSign), property portals, and modern office productivity suites (Google Workspace / Microsoft 365).
• Exceptional Attention to Detail: A high degree of accuracy with paperwork, legal forms, and database management; nothing gets missed under your watch.
• Communication & Time Management: Outstanding written and verbal communication skills paired with the ability to prioritize urgent tasks and manage multiple active transactions simultaneously.

Mandatory Remote Work Equipment Requirements

Because this is a 100% remote position, candidates must possess the following home-office setup to be considered:

• Laptop / PC: A modern, reliable computer (minimum 8GB RAM) running an up-to-date operating system (Mac OS, Windows 11) capable of handling multiple web apps and database management smoothly.
• Uninterrupted Power Supply (UPS) / Backup Power : A dedicated backup power solution (e.g., inverter, mini-UPS for router, or portable power station) to maintain continuous internet access and work uptime during load shedding/power outages.
• Reliable Internet Connection: A stable, high-speed fiber or LTE connection (minimum 50 Mbps download / 50 Mbps upload) with low latency.
• Headset: A comfortable, high-quality USB or 3.5mm wired headset with a noise-cancelling microphone for professional communication with agents, conveyancers, and vendors.

What We Offer

• Competitive market-related pay range based on experience.
• The flexibility and autonomy of working 100% remotely.
• A collaborative team environment with ongoing operational support.