Remote Real Estate Abstractor – Public Records Research

Capitol Lien Records and Research, Inc.; Saint Paul (MN); Remote; USD 54,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Health benefits

Job summary

Capitol Lien is seeking an experienced Real Estate Abstractor to join our team and deliver high-quality public records research for clients in the title, real estate, legal, and financial sectors.

Responsibilities include searching and abstracting real estate and court records from county offices and online sources, reading legal descriptions, verifying property taxes, and delivering accurate reports on time from a fully remote location.

Qualifications

• Minimum 2+ years of hands-on experience abstracting real estate records (current owner, two-owner, full search or similar) at county recorder offices and/or online platforms.
• Proven ability to read and interpret legal descriptions (metes and bounds, platted, sectional).
• Working knowledge of property tax records and how to verify and report tax status.
• Familiarity with title industry standards, terminology and reporting expectations.
• Valid driver’s license (required for in-person courthouse visits).
• Strong clerical, typing, and proofreading skills.
• Solid grammar, spelling and written communication ability.
• Internet and computer proficiency, including Google Workspace (Docs, Sheets, Gmail, Drive).
• Dependable, reliable and accountable to deadlines.
• Strong self-management and interpersonal skills.

Responsibilities

• Perform research within real estate and court records according to internal Abstractor Job Standards.
• Proficiently read legal descriptions and report findings.
• Examine and report on property tax records.
• Complete orders within the expected timeframe while maintaining due diligence for accuracy.
• Follow client instructions and adapt to variations in reporting.
• Self-manage and prioritize orders based on deadlines or rush requests.
• Manage inbound and outbound work queue and communicate status to clients.
• Ensure professional and courteous client communications and proper email etiquette.
• Update notes with client communications and order details.
• Analyze results for spelling and grammar before submittal.
• Deliver reports via client-preferred transmission method.
• Verify pricing and fees, including copy costs, for accuracy.
• Maintain mileage logs and submit expense receipts timely.
• Notify county personnel of search errors discovered.
• Update team on workload and assist others when possible.
• Perform any additional duties as assigned.

Skills

Real estate abstracts

Reading legal descriptions

Typing

proofreading

Grammar & writing

Google Workspace

Time management

Client communication

Interpersonal skills

Reliability

Tools

Google Docs

Google Sheets

Gmail

Drive

Job description

Capitol Lien is seeking an experienced Real Estate Abstractor to join our team and deliver high-quality public records research for clients in the title, real estate, legal, and financial sectors.

Responsibilities include searching and abstracting real estate and court records from county offices and online sources, reading legal descriptions, verifying property taxes, and delivering accurate reports on time from a fully remote location.