Abstractor - Real Estate Research

Capitol Lien Records and Research, Inc.; Saint Paul (MN); Remote; USD 54,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Health benefits

Job summary

Capitol Lien is seeking an experienced Real Estate Abstractor to join our team and deliver high-quality public records research for clients in the title, real estate, legal, and financial sectors.

Responsibilities include searching and abstracting real estate and court records from county offices and online sources, reading legal descriptions, verifying property taxes, and delivering accurate reports on time from a fully remote location.

Qualifications

• Minimum 2+ years of hands-on experience abstracting real estate records (current owner, two-owner, full search or similar) at county recorder offices and/or online platforms.
• Proven ability to read and interpret legal descriptions (metes and bounds, platted, sectional).
• Working knowledge of property tax records and how to verify and report tax status.
• Familiarity with title industry standards, terminology and reporting expectations.
• Valid driver’s license (required for in-person courthouse visits).
• Strong clerical, typing, and proofreading skills.
• Solid grammar, spelling and written communication ability.
• Internet and computer proficiency, including Google Workspace (Docs, Sheets, Gmail, Drive).
• Dependable, reliable and accountable to deadlines.
• Strong self-management and interpersonal skills.

Responsibilities

• Perform research within real estate and court records according to internal Abstractor Job Standards.
• Proficiently read legal descriptions and report findings.
• Examine and report on property tax records.
• Complete orders within the expected timeframe while maintaining due diligence for accuracy.
• Follow client instructions and adapt to variations in reporting.
• Self-manage and prioritize orders based on deadlines or rush requests.
• Manage inbound and outbound work queue and communicate status to clients.
• Ensure professional and courteous client communications and proper email etiquette.
• Update notes with client communications and order details.
• Analyze results for spelling and grammar before submittal.
• Deliver reports via client-preferred transmission method.
• Verify pricing and fees, including copy costs, for accuracy.
• Maintain mileage logs and submit expense receipts timely.
• Notify county personnel of search errors discovered.
• Update team on workload and assist others when possible.
• Perform any additional duties as assigned.

Skills

Real estate abstracts

Reading legal descriptions

Typing

proofreading

Grammar & writing

Google Workspace

Time management

Client communication

Interpersonal skills

Reliability

Tools

Google Docs

Google Sheets

Gmail

Drive

Job description

About Capitol Lien

Capitol Lien is a dynamic, fast-growing public records research company providing due diligence services to the title insurance, real estate, legal, and financial industries. For more than 30 years, we’ve delivered trusted real estate and UCC research to clients nationwide. As we continue to grow, we are seeking an experienced Real Estate Abstractor to join our team and deliver unmatched-quality research for our clients.

Real Estate Abstractor Job Description

Search and abstract all types of public records, including real estate and court records at county recorders, courthouses, and online sources, and professionally deliver the results to Capitol Lien clients, while ensuring the accuracy and integrity of the information reported. High attention to detail and accuracy is critical in this role.

Required Experience and Qualifications:

• Minimum 2+ years of hands-on experience abstracting real estate records (current owner, two-owner, full search or similar) at county recorder offices and/or online platforms.
• Proven ability to proficiently read and interpret legal descriptions (metes and bounds, platted, sectional)
• Working knowledge of property tax records and how to verify and report tax status.
• Familiarity with title industry standards, terminology and reporting expectations.
• Valid driver’s license (required for in-person courthouse and recorder office visits).
• Strong clerical, typing, and proofreading skills.
• Solid grammar, spelling and written communication ability.
• Internet and computer proficiency, including Google Workspace (Docs, Sheets, Gmail, Drive).
• Dependable, reliable and accountable to deadlines.
• Strong self-management and interpersonal skills.

Location physical preference of upper-midwest, i.e. MN, WI area.

Detailed Work Activities:

• Perform research within real estate and court records, according to the internal Abstractor Job Standards
• Proficiently read legal descriptions;
• Examine and report on property tax records;
• Complete all orders within the expected timeframe while maintaining due diligence to ensure accuracy.
• Follow all client instructions, understanding that each client and order may have slight variations in reporting.
• Self-manage and prioritize orders based on due date or special requirements such as rush orders and special projects;
• Manage inbound and outbound work queue;
• Communicate with clients on quote requests, order status, ETA, and any other additional information needed;
• Ensure every communication with clients is professional and courteous.
• Maintain proper email etiquette, including greetings and salutations;
• Update notes with any client communication regarding an order.
• Analyze results reports for spelling and grammar before submittal.
• Deliver all client reports via each client's preferred method of transmittal.
• Verify and document that each order's pricing and fees are accurate, including copy costs;
• Maintain an accurate mileage log for travel and submit by the deadline.
• Keep organized receipts for out-of-pocket expenses and submit for reimbursement on time.
• Notify county personnel of errors discovered while searching public records;
• Update your team and the immediate supervisor of workload status and availability to assist others;
• Offer assistance to team members as workload allows.
• Perform any additional duties, tasks, and responsibilities as assigned.

What We Offer

• Competitive salary
• Collaborative, fun, and inclusive work environment;
• Fully remote position;
• Comprehensive benefits package, including health, dental, and retirement plans.

Capitol Lien is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.