REMOTE Provider Contracting Administrative Assistant - 256239

Medix™; United States; Remote; USD 42,000 - 56,000; Full time

Benefits offered by this job

100% Remote

High-impact healthcare project

Collaborative team environment

Experience with CLM systems

Job summary

Medix is seeking a detail-oriented Provider Contracting Admin Assistant to support documentation and contract organization for migration into a centralized CLM system. You will review, organize, and prepare provider agreements and related documents in a remote, fully distributed environment.

Ideal candidates have experience in healthcare administration, provider contracting, credentialing, medical records, or document management, with meticulous records, accuracy, and strong organizational

Qualifications

• 1+ year of experience in healthcare administration or provider contracting.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Experience handling large volumes of electronic documents.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Experience navigating Windows File Explorer and shared drives.
• Ability to work independently in a fully remote environment.

Responsibilities

• Review and organize provider agreements, amendments, and supporting documentation.
• Verify provider information including TINs and effective dates.
• Locate and compile documentation from shared drives, emails, and scans.
• Standardize file names and organize documents by naming conventions.
• Conduct quality assurance to identify missing or duplicate documentation.
• Cross-reference repositories to ensure complete provider documentation.
• Apply metadata to support efficient retrieval and access.
• Collaborate with internal teams to resolve discrepancies and maintain records.
• Handle confidential information in line with privacy and security standards.

Skills

Attention to detail

Organizational skills

Time management

Document management

Microsoft Office Suite

Windows File Explorer / shared drives

Remote work capability

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented Provider Contracting Admin Assistant to support a large-scale provider documentation and contract organization initiative. In this role, you will assist with reviewing, organizing, and preparing provider agreements and related documentation for migration into a centralized Contract Lifecycle Management (CLM) system.

This is an excellent opportunity for someone with experience in healthcare administration, provider contracting, credentialing, medical records, or document management who enjoys working with detailed records and ensuring documentation is accurate, complete, and well organized.

Responsibilities

• Review and organize provider agreements, amendments, and supporting documentation.
• Verify provider information, including legal entity names, Tax Identification Numbers (TINs), effective dates, and related documentation for accuracy and completeness.
• Locate and compile provider documentation from shared drives, email archives, electronic files, and scanned records.
• Standardize file names and organize documents according to established organizational naming conventions.
• Conduct quality assurance reviews to identify missing, duplicate, or incomplete documentation.
• Cross-reference multiple repositories to ensure complete provider documentation is maintained.
• Apply metadata and organize records to support efficient document retrieval and user access.
• Collaborate with internal teams to resolve documentation discrepancies and maintain accurate provider records.
• Handle confidential provider information while adhering to organizational privacy and security standards.

Qualifications

Required

• 1+ year of experience in healthcare administration, provider contracting, credentialing, medical records, document management, records management, or a related administrative role.
• Strong attention to detail with the ability to identify discrepancies in documentation.
• Excellent organizational and time management skills.
• Experience managing large volumes of electronic documents.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience navigating Windows File Explorer, shared network drives, and electronic filing systems.
• Ability to work independently in a fully remote environment.

Preferred

• Experience working with provider agreements, healthcare documentation, credentialing, or network management.
• Familiarity with Tax Identification Numbers (TINs), provider information, and healthcare organizational structures.
• Experience supporting document migration or document management initiatives.
• Knowledge of Contract Lifecycle Management (CLM) systems is a plus.

Ideal Background

Candidates with experience in the following roles are encouraged to apply:

• Provider Contracting Assistant
• Credentialing Assistant
• Medical Records Specialist
• Document Control Specialist
• Operations Assistant
• Data Entry Specialist

Why Join Us?

• 100% Remote opportunity
• Work on a high-impact healthcare operations project
• Collaborative and supportive team environment
• Opportunity to gain experience with provider contracting processes and enterprise document management systems
• Build valuable experience in healthcare operations, document management, and system migration projects