Remote Property Operations Specialist

Extell; Louisville (KY); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay and benefits

Opportunities for growth and careeradv

Job summary

Extell Management Services, Inc. is hiring a Property Operations Administrator to provide centralized administrative and operational support for Extell-managed residential properties.

The role focuses on invoice processing, utility accounting, resident inbox management, move-in documentation, and reporting, while collaborating with property managers, leasing, accounting, vendors, and residents. This is a remote support position that does not replace on-site staff and requires maintaining

Qualifications

• Bachelor’s degree preferred; relevant property management, real estate, accounting, administrative, or customer service experience may be considered in lieu of a degree.
• Strong attention to detail and accuracy when coding invoices, calculating allocations, maintaining records, and preparing reports.

Responsibilities

• Invoice and Utility Administration: code invoices in Yardi and review for completeness and discrepancies.
• Resident Inbox and Service Request Support: monitor and respond to the shared inbox and triage requests.
• Move-In and Resident File Administration: manage move-in procedures and update resident/unit records in multiple systems.
• Reporting and Data Administration: prepare recurring operational reports and maintain organized filing systems.
• Procurement, Vendor, and Correspondence Support: research pricing and maintain vendor records.
• Delinquency Management: review delinquency reports and prepare notices and statements.
• Move-Out Process: coordinate move-out documentation and closeout records.

Skills

Attention to detail

Organization

Communication

Education

Bachelor’s degree preferred

Tools

Yardi

Excel

OneDrive

Job description

Extell Management Services, Inc. is hiring a Property Operations Administrator to provide centralized administrative and operational support for Extell-managed residential properties.

The role focuses on invoice processing, utility accounting, resident inbox management, move-in documentation, and reporting, while collaborating with property managers, leasing, accounting, vendors, and residents. This is a remote support position that does not replace on-site staff and requires maintaining