Remote Project Coordinator - Live Events & Design

Luna Lux; Laguna Niguel (CA); Remote; USD 34,000 - 41,000; Part time

Job summary

Luna Lux is seeking a part-time Project Coordinator to support project managers across lighting, AV design, and equipment rentals for live events and installations. This remote US-based role requires strong organizational skills, clear communication, and the ability to handle multiple tasks in a fast-paced environment.

You will assist with planning, scheduling, budgeting, and vendor coordination, ensuring projects stay on track and within scope.

Qualifications

• Theater/film/museum or live events experience preferred.
• Knowledge of schedules, budgeting, and vendor coordination.
• Strong written and verbal communication.
• Willing to work flexible hours including nights/weekends.

Responsibilities

• Assist project managers with planning, organizing, and maintaining project plans, schedules, task lists, action items, and deadlines.
• Coordinate project meetings, including scheduling, agendas, meeting notes, and distribution of action items.
• Track project progress and follow up with team members, vendors, and clients on outstanding tasks and deliverables.
• Maintain accurate and organized project documentation, including meeting notes, schedules, and correspondence.
• Assist with project budgeting and financial tracking, including monitoring purchase orders, invoices, expenses, and committed costs.
• Assist project managers with identifying and documenting project risks, issues, and potential schedule or budget impacts.
• Coordinate communication between company staff, clients, vendors, subcontractors, consultants, and other project stakeholders.
• Assist with preparing project reports, status updates, presentations, and other project deliverables.
• Maintain project records and ensure required documentation is completed and distributed in a timely manner.
• Communicate project updates and outstanding items to the project managers and relevant project team members.
• Develop an understanding of project management best practices, company procedures, and project delivery standards.
• Continue professional development and education related to project management, entertainment technology, and emerging technologies.
• Perform other related duties as assigned.

Skills

Project coordination

Communication

Time management

Team collaboration

Fluent English

Tools

Microsoft Office

G Suite

Project management software

Job description

Luna Lux is seeking a part-time Project Coordinator to support project managers across lighting, AV design, and equipment rentals for live events and installations. This remote US-based role requires strong organizational skills, clear communication, and the ability to handle multiple tasks in a fast-paced environment.

You will assist with planning, scheduling, budgeting, and vendor coordination, ensuring projects stay on track and within scope.