Remote Project Coordinator – Contracts & Budgeting

Aston Carter; Boston (MA); Remote; USD 44,000 - 51,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking a Contract Specialist for a contract-to-hire role based out of Boston, MA. You will prepare fee proposals, draft contracts, and manage subcontracts to ensure compliance with project requirements.

You will assist in developing WBS, project authorization forms, budgets, and client invoicing. You will process subconsultant invoices, monitor financials, and liaise between staff, suppliers, and clients on behalf of Project Managers.

Qualifications

• 3+ years of experience supporting complex NYC public sector projects.
• 3+ years of experience drafting contracts and subcontracts.
• 3+ years of experience preparing proposal templates.
• 3+ years of change orders experience.
• Experience working for an engineering or architectural firm with revenue over $150 million.
• Create pivot tables and VLOOKUPs in Excel.
• Proficient within Deltek, BST, or Oracle.

Responsibilities

• Prepares fee proposal templates, draft contracts, and subcontracts for review.
• Ensures projects adhere to contract language and requirements; issues and tracks project amendment documentation and coordinates for review.
• Assists in developing WBS (Work Breakdown Structure) and Project Authorization forms including budgets and client invoicing requirements.
• Assists the project manager with the processing of subconsultant invoices through the project accounting system.
• Monitors project financials including variance, revenue, budgets, and WIP; assists with revenue variance issues.
• Serves as a liaison between internal staff, suppliers, and clients while communicating effectively on behalf of Project Managers.
• Performs other duties as assigned.

Skills

Contract drafting

Proposal templates

Change orders

Pivot tables

VLOOKUPs

Deltek

BST

Oracle

Job description

Aston Carter is seeking a Contract Specialist for a contract-to-hire role based out of Boston, MA. You will prepare fee proposals, draft contracts, and manage subcontracts to ensure compliance with project requirements.

You will assist in developing WBS, project authorization forms, budgets, and client invoicing. You will process subconsultant invoices, monitor financials, and liaise between staff, suppliers, and clients on behalf of Project Managers.