Remote Program & Procurement Specialist

E2 Optics, LLC; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Professional development

BICSI training facilities

Supportive and inclusive environment

Health, dental, vision insurance

Paid time off and holidays

Job summary

E2 Optics, LLC is seeking a Program Support Specialist to coordinate projects remotely across the US. You will oversee invoicing, procurement, and vendor management while ensuring contractual compliance and budget alignment.

The role emphasizes cross-functional collaboration and proactive issue resolution in a fast-paced tech environment. Ideal candidates bring written and verbal communication skills, strong organizational abilities, and experience with project management systems.

Qualifications

• Education: High school diploma or GED required.
• OSHA 10 within first 2 weeks in role.
• Experience in project coordination, administration, or program support preferred.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with project management and financial systems (NetSuite, Smartsheet, Lever, Paycom) preferred.
• Excellent communication and interpersonal skills to collaborate with teams, vendors, and subcontractors.
• Strong understanding of financial processes including invoicing, PO management, and budget tracking.

Responsibilities

• Independently manage project invoicing and budget compliance in alignment with contracts.
• Oversee procurement and provisioning of project assets with policy development and cost optimization.
• Develop and enforce procurement workflows aligned with budgets and timelines.
• Act as liaison with external vendors, handling onboarding and COI management.
• Support subcontractor onboarding with documentation standards and compliance.
• Resolve timecard exceptions and approve backups in the PM's absence.
• Coordinate and approve complex travel requests within budget and policy.
• Lead project meeting coordination and ensure accountability across teams.
• Draft and process change orders with impact analysis and approvals.
• Collaborate with HR and project leadership on staffing and onboarding strategies.
• Maintain customer bid templates and project documentation for audit readiness.
• Oversee equipment return and cost recovery through vendor negotiation and logistics.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Communication

Collaboration

Accountability

Adaptability

Problem solving

Education

High school diploma or GED

Tools

NetSuite

Smartsheet

Lever

Paycom

Job description

E2 Optics, LLC is seeking a Program Support Specialist to coordinate projects remotely across the US. You will oversee invoicing, procurement, and vendor management while ensuring contractual compliance and budget alignment.

The role emphasizes cross-functional collaboration and proactive issue resolution in a fast-paced tech environment. Ideal candidates bring written and verbal communication skills, strong organizational abilities, and experience with project management systems.