Remote Processing Archivist - Preservation & Access

AMG & Associates, Inc.; Berkeley (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

AMG & Associates, Inc. seeks a Processing Archivist to support organization, description, preservation, and accessibility of archival collections on a full-time contract basis.

You will work with archivists, librarians, researchers, and records professionals to ensure accurate processing and accessible materials under established standards. Responsibilities include creating finding aids, inventories, and metadata; applying standards; managing preservation needs; and coordinating access with

Qualifications

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or related field.
• 3+ years of professional experience in archival processing, archives management, or related area.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging, digitization workflows, and preservation procedures.
• Excellent organizational, analytical, research, and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain accurate documentation.
• Proficiency with Microsoft Office and digital documentation tools.
• Experience with archival management systems, digital repositories, cataloging platforms, or collection databases is preferred.

Responsibilities

• Assess, organize, arrange, and describe archival collections, manuscripts, historical documents, photographs, and institutional records.
• Process archival materials from accessioning through arrangement, description, and final storage.
• Develop and maintain finding aids, collection inventories, catalog records, and descriptive metadata.
• Apply archival standards to ensure consistent organization and documentation.
• Evaluate materials for preservation needs and appropriate storage conditions.
• Maintain records of collection contents, processing activities, access restrictions, and preservation actions.
• Support digitization by preparing materials for scanning and verifying metadata.
• Maintain archival databases, collection management systems, and electronic records.
• Identify damaged or restricted materials and elevate concerns as needed.
• Coordinate with stakeholders to support collection access and research needs.
• Assist with acquisition, accessioning, transfer, and management of new collections.
• Ensure materials are stored and processed according to policies and preservation guidelines.
• Review and update descriptions, inventories, and archival documentation.
• Support research requests by locating and preparing materials for access.
• Maintain confidentiality and comply with restrictions on sensitive/proprietary records.
• Assist with audits, assessments, preservation projects, and records management activities.
• Identify opportunities to improve workflows, metadata quality, and accessibility.
• Ensure projects and documentation are completed on time.

Skills

Organizational skills

Analytical skills

Research skills

Problem-solving

Written communication

Verbal communication

Attention to detail

Microsoft Office

Digital documentation tools

Time management

Education

Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management

Master's degree preferred but not required

Relevant professional certifications preferred

Tools

Archival management systems

Digital repositories

Cataloging platforms

Collection databases

Metadata standards

Electronic records management

Job description

AMG & Associates, Inc. seeks a Processing Archivist to support organization, description, preservation, and accessibility of archival collections on a full-time contract basis.

You will work with archivists, librarians, researchers, and records professionals to ensure accurate processing and accessible materials under established standards. Responsibilities include creating finding aids, inventories, and metadata; applying standards; managing preservation needs; and coordinating access with