Remote Processing Archivist — Archives & Digitization Expert

AMG & Associates, Inc.; Berkeley (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

AMG & Associates, Inc. seeks an experienced Processing Archivist on a full-time contract to organize, describe, preserve, and provide access to archival collections and historical records.

You will work with archivists, librarians, researchers, and records management professionals to ensure materials are processed and described to standards. You will develop finding aids, inventories, catalog records, and metadata, apply preservation procedures, and coordinate with stakeholders to support access

Qualifications

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or a related field.
• 3+ years of professional experience in archival processing, archives management, library collections, or related field.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, collection inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging practices, digitization workflows, and preservation procedures.
• Strong organizational, analytical, research, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and digital documentation tools.

Responsibilities

• Assess, organize, arrange, and describe archival materials including collections, manuscripts, historical documents, photographs, and institutional records.
• Process materials from accessioning and inventory through arrangement, description, and final storage.
• Develop and maintain finding aids, collection inventories, catalog records, and descriptive metadata.
• Apply archival standards and procedures to ensure consistent organization and documentation.
• Evaluate preservation needs, handling requirements, and appropriate storage conditions.
• Maintain records of collection contents, processing activities, access restrictions, and preservation actions.
• Support digitization initiatives by preparing materials for scanning, verifying metadata, and organizing digital files.
• Maintain archival databases, collection management systems, and electronic records.
• Identify damaged, deteriorating, sensitive, or restricted materials and elevate concerns when appropriate.
• Coordinate with archivists, librarians, researchers, and other stakeholders to support collection access and research needs.
• Assist with acquisition, accessioning, transfer, and management of new archival collections.
• Ensure archival materials are stored, handled, and processed according to institutional policies and preservation guidelines.
• Review and update collection descriptions, catalog entries, inventories, and archival documentation.
• Support research requests by locating, retrieving, and preparing archival materials for authorized access.
• Maintain confidentiality and follow applicable requirements for restricted, sensitive, or proprietary records.
• Assist with archival audits, collection assessments, preservation projects, and records management activities.
• Identify opportunities to improve archival processing workflows, documentation practices, metadata quality, and collection accessibility.
• Ensure assigned projects, processing targets, and documentation are completed accurately and within established deadlines.

Skills

Archival processing

Finding aids

Metadata creation

Digitization workflows

Preservation procedures

Organization

Research skills

Communication

Attention to detail

Independence

Education

Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or related field

Master's degree in Library and Information Science, Archival Studies or related discipline preferred

Tools

Microsoft Office

Archival management systems

Digital repositories

Cataloging platforms

Collection databases

Job description

AMG & Associates, Inc. seeks an experienced Processing Archivist on a full-time contract to organize, describe, preserve, and provide access to archival collections and historical records.

You will work with archivists, librarians, researchers, and records management professionals to ensure materials are processed and described to standards. You will develop finding aids, inventories, catalog records, and metadata, apply preservation procedures, and coordinate with stakeholders to support access