Remote Processing Archivist - Preservation & Access

AMG & Associates, Inc.; San Diego (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

AMG & Associates, Inc. is seeking an experienced Processing Archivist for a full-time contract to support organization, arrangement, description, preservation, and accessibility of archival collections.

Work closely with archivists, librarians, researchers, and records managers to ensure materials are processed and accessible. Responsibilities include creating finding aids, inventories, metadata, applying standards, preparing materials for digitization, and maintaining databases.

Qualifications

• Bachelor's degree in History, Archival Studies, Library Science, Information Science, Records Management, or a related field.
• 3+ years of professional archival processing experience in archives management or related field.
• Strong understanding of archival arrangement, description, accessioning, preservation, and collection management principles.
• Experience developing finding aids, collection inventories, catalog records, or descriptive metadata.
• Familiarity with archival standards, cataloging practices, digitization workflows, and preservation procedures.
• Strong organizational, analytical, research, and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and ability to maintain accurate archival documentation.
• Proficiency with Microsoft Office and archival management tools.
• Experience with archival management systems, digital repositories, cataloging platforms, or collection databases is preferred.

Responsibilities

• Assess, organize, arrange, and describe archival collections, manuscripts, historical documents, photographs, and institutional records.
• Process archival materials from initial accessioning and inventory through arrangement, description, and final storage.
• Develop and maintain finding aids, collection inventories, catalog records, and descriptive metadata.
• Apply established archival standards and procedures to ensure consistent organization and documentation.
• Evaluate archival materials for preservation needs, handling requirements, and appropriate storage conditions.
• Maintain accurate records of collection contents, processing activities, access restrictions, and preservation actions.
• Support digitization initiatives by preparing archival materials for scanning, verifying metadata, and organizing digital files.
• Maintain archival databases, collection management systems, and electronic records.
• Identify damaged, deteriorating, sensitive, or restricted materials and elevate concerns when appropriate.
• Coordinate with archivists, librarians, researchers, and other stakeholders to support collection access and research needs.
• Assist with the acquisition, accessioning, transfer, and management of new archival collections.
• Ensure archival materials are stored, handled, and processed according to institutional policies and preservation guidelines.
• Review and update collection descriptions, catalog entries, inventories, and archival documentation.
• Support research requests by locating, retrieving, and preparing archival materials for authorized access.
• Maintain confidentiality and follow applicable requirements for restricted, sensitive, or proprietary records.
• Assist with archival audits, collection assessments, preservation projects, and records management activities.
• Identify opportunities to improve archival processing workflows, documentation practices, metadata quality, and collection accessibility.
• Ensure assigned projects, processing targets, and documentation are completed accurately and within established deadlines.

Skills

Detail-oriented

Communication skills

Organization

Problem-solving

Education

Bachelor's degree in History, Archival Studies, Library Science, Information Science, or related field

Master's degree in Library and Information Science/Archival Studies preferred

Tools

Archival management systems

Cataloging platforms

Microsoft Office

Job description

AMG & Associates, Inc. is seeking an experienced Processing Archivist for a full-time contract to support organization, arrangement, description, preservation, and accessibility of archival collections.

Work closely with archivists, librarians, researchers, and records managers to ensure materials are processed and accessible. Responsibilities include creating finding aids, inventories, metadata, applying standards, preparing materials for digitization, and maintaining databases.