Remote Probate Court Clerk

Bernalillo County; United States; On-site; USD 24,000 - 31,000; Full time

Job summary

Bernalillo County is seeking a Court Clerk for the Probate division to perform clerical duties, data entry, and cashiering in support of the Court of Wills, Estates, and Probate. You will handle docketing, case intake, file management, and document imaging in a fast-paced environment.

The role requires strong customer service, attention to detail, and ability to learn probate procedures. Evening/weekend flexibility may be needed; bilingual skills are a plus.

Qualifications

• High school diploma or GED.
• One year of experience in related field.
• Excellent customer service skills.
• Ability to interact professionally with public, co-workers, and other departments.
• Must understand probate procedures and legal terminology.
• Attention to detail, accuracy, and organization in handling a large volume of legal documents.
• Must be able to type, operate word-processing and database software.
• Must be able to categorize different types of documents for sorting and data entry.
• Must be able to process large amounts of data efficiently and accurately.
• Must possess basic mathematical principles, cash handling, accounting, and record keeping.
• Must be able to handle fragile documents without damaging them.
• Must be able to work independently, efficiently, and with minimal supervision.
• Must maintain objectivity and confidentiality.
• Must communicate effectively in English.

Responsibilities

• Assists the public in person, answers multi-line telephone, transfers calls, takes messages, and schedules appointments.
• Assists with elements of marriages being conducted by the Judge.
• Data entry of high volume of court cases and other statistical data; retrieves and maintains data.
• Provides case intake, including docketing court cases by completing docket sheets and maintaining files.
• Retrieves and replaces open and closed files and files documents.
• Prepares case documents for scanning and uploads document images.
• Assists in community outreach activities and partners with other agencies.
• Receives over-the-counter payments, issues receipts, verifies daily cash intake, and balances receipts.
• Compiles collection, disbursements, and reconciliation reports.
• Reviews reports of problems and ensures images are uploaded successfully.
• Assists Judge, leads clerk and other staff in other duties as assigned.

Skills

Customer service

Data entry

Cash handling

English communication

Attention to detail

Independent work

Education

High school diploma or GED

Tools

Word processing

Database software

Job description

Bernalillo County is seeking a Court Clerk for the Probate division to perform clerical duties, data entry, and cashiering in support of the Court of Wills, Estates, and Probate. You will handle docketing, case intake, file management, and document imaging in a fast-paced environment.

The role requires strong customer service, attention to detail, and ability to learn probate procedures. Evening/weekend flexibility may be needed; bilingual skills are a plus.