Court Clerk

Bernalillo County; Albuquerque (NM); On-site; USD 24,000 - 31,000; Full time

Benefits offered by this job

Health benefits

Leave accruals

Education assistance

Remote & flex-work options

Job summary

Bernalillo County is seeking a Court Clerk to support the Probate division. The role includes basic cashiering, customer service, and data entry in an automated system, handling court records and docketing. You will assist with case intake, file maintenance, and document preparation for scanning.

The position requires a high school diploma or GED and at least one year of related experience. Strong English communication, accuracy, and the ability to work independently are essential.

Qualifications

• High school diploma or GED required.
• 1+ year of related experience preferred.
• Excellent customer service skills.
• Ability to interact professionally with the public and staff.
• Ability to learn probate procedures and legal terminology.
• Strong attention to detail and accuracy with large volumes of documents.
• Able to type and use word-processing and database software.
• Ability to handle cash and maintain accurate records.

Responsibilities

• Assist the public in person and over the phone; schedule appointments.
• Support marriages conducted by the Judge.
• Enter data into court information systems and maintain case files.
• Prepare and docket court cases; file and retrieve documents.
• Balance daily cash receipts and prepare deposits.
• Assist the Judge and staff with additional duties as needed.
• Support outreach efforts and coordinate with other agencies.

Skills

Customer service

Data entry

Attention to detail

Typing

Cash handling

Professional communication

English proficiency

Education

High school diploma or GED

Tools

Word processing software

Database software

Job description

Job Posting Title:

Court Clerk Department:

Probate Location: 415 SILVER AVE SW

Pay Range: $17.41 - $22.40

Close Date: November 16, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

The Court Clerk performs a wide variety of clerical duties in support of the department to include basic cashiering, customer service, and accounting activities. Inputs data entries of various documents and proceedings in an automated environment and provides additional clerical support to County Court of Wills, Estates, and Probate to include the Court Judge and staff.

DUTIES AND RESPONSIBILITIES

• Assists the public in person, answers multi-line telephone, transfers calls, takes messages, and schedules appointments.
• Assists with elements of marriages being conducted by the Judge.
• Responsible for data entry of high volume of court cases and other statistical data, retrieves and maintains data in the Court of Wills, Estates, and Probate information system(s).
• Provides case intake, including docketing court cases by completing docket sheets, maintenance of court files, retrieving and filing documents.
• Retrieves and replaces open and closed files and files documents.
• Prepares case documents for scanning and uploads document images.
• Assists in community outreach activities and partners with other government agencies and other entities.
• Receives over-the-counter payments from customers, issues receipts, verifies daily cash intake with receipts, and balances receipts for deposit. Compiles collection, disbursements, and reconciliation reports as required.
• Reviews reports of problems and utilizes available tools to ensure that images are uploaded successfully.
• Assists Judge, leads clerk and other staff in other job-related duties as assigned or needed.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• One (1) year of experience in related field.
• Must possess excellent customer service skills.
• Must have the ability to interact effectively and professionally with public, co-workers, and other departments.
• Must have the ability to learn and understand probate procedures and legal terminology.
• Must have attention to detail, accuracy, and organization in handling a large volume of legal documents.
• Must have the ability to type, operate computer using word-processing and database software.
• Must have the ability to categorize different types of documents for sorting and data entry.
• Must have the ability to process large amounts of data efficiently and accurately.
• Must possess basic mathematical principles, cash handling, accounting, and record keeping.
• Must have the ability to handle fragile documents without damaging the document.
• Must have the ability to work independently, efficiently, and resourcefully with minimum supervision.
• Must have the ability to maintain objectivity and confidentiality in dealing with a variety of situations and problems.
• Must have the ability to communicate effectively in both oral and written English.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

PREFERENCES

• JudicialStudiesCertificateand/or Paralegal certificate, recommended but not required.
• Bilingual speaking abilities are preferred.

SCREENING AND COMPLIANCE

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver's license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tiled. Working surface is typically dry.
• Worker often works alone both with or without directions from supervisors.
• Employee on occasion will be required to work a flexible work schedule, including evenings and weekends to attend special functions.

EQUIPMENT, TOOLS,