Remote Pre-Award Research Administrator: Grants & Budgets

Beacon Hill Staffing Group, LLC; Saint Paul (MN); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. The role involves reviewing sponsor guidelines, preparing budgets, and ensuring compliance with federal regulations, with the ability to work independently in a fully remote environment.

Candidates should have a Bachelor’s degree and 3+ years of pre-award experience, especially with NIH/NSF and other agencies, along with

Qualifications

• Bachelor's degree required.
• 3+ years of pre-award research administration experience.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment.

Responsibilities

• Partner with faculty and principal investigators to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines and requirements.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Skills

Budget development

Proposal submission

Federal grant regulations

Excel

Communication skills

Stakeholder coordination

Remote collaboration

Education

Bachelor's degree

Tools

Sponsor submission portals

Job description

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. The role involves reviewing sponsor guidelines, preparing budgets, and ensuring compliance with federal regulations, with the ability to work independently in a fully remote environment.

Candidates should have a Bachelor’s degree and 3+ years of pre-award experience, especially with NIH/NSF and other agencies, along with