Remote Philanthropy Donor Data Coordinator

Open Staffing Foundation; San Francisco (CA); On-site; USD 58,000 - 65,000; Full time

Job summary

The Internet Archive seeks a Development Associate in San Francisco to support the Finance and Philanthropy teams with donor records, acknowledgments, and campaign materials. This role emphasizes administrative precision and the ability to manage multiple projects with minimal supervision.

You will work with the Head of Philanthropy to maintain accurate donor records, produce visual materials for fundraising, and ensure timely acknowledgments and reporting across department systems.

Qualifications

• Approximately two years of experience in nonprofit fundraising, development, philanthropy, finance or related field preferred.
• Strong organizational and administrative skills with excellent attention to detail.
• Strong visual and design skills with ability to create polished, professional materials that align with department branding.
• Digitally literate and comfortable learning across multiple software platforms.
• Experience with fundraising CRM systems and/or QuickBooks preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential donor and financial information with discretion.
• Self-motivated and proactive with the ability to work independently and prioritize responsibilities.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Upload and accurately record checks and other contributions into the fundraising CRM.
• Ensure donations and donor information are entered accurately and timely in the department's database and financial platforms.
• Prepare and send prompt acknowledgments and thank-you communications to donors.
• Maintain accurate and up-to-date donor records.
• Use AI or build systems to monitor incoming gifts and access missing or incomplete information.
• Provide administrative support for fundraising initiatives, donor events, and special projects as needed.
• Serve as a liaison between the Finance and Philanthropy team regarding donations, deposits, donor records, and financial reporting.
• Reconcile information between QuickBooks and the fundraising CRM to ensure records are accurate.

Skills

Organizational skills

Administrative skills

Attention to detail

Written and verbal communication

Digital literacy

Creativity

Team collaboration

Tools

Fundraising CRM

QuickBooks

AI tools

Job description

The Internet Archive seeks a Development Associate in San Francisco to support the Finance and Philanthropy teams with donor records, acknowledgments, and campaign materials. This role emphasizes administrative precision and the ability to manage multiple projects with minimal supervision.

You will work with the Head of Philanthropy to maintain accurate donor records, produce visual materials for fundraising, and ensure timely acknowledgments and reporting across department systems.