Remote Part-Time Scheduler & Client Concierge

WizeTalent (a service/brand of Wize Mentoring); United States; Remote; USD 6,600 - 9,900; Part time

Benefits offered by this job

100% remote work

Flexible part-time hours

Job summary

WizeMentoring is seeking a reliable Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This part-time role offers flexible hours, averaging about 1 hour per day (up to 10 hours per week) and is 100% remote.

You will act as Samee (Samantha Regalado) with inbox and calendar access to handle meetings and communications with clients in a professional, personal, and timely manner. Prior experience as a receptionist, scheduler, or virtual assistant is a plus.

Qualifications

• Excellent written and spoken English, with strong communication skills.
• Highly organised, reliable and punctual.
• Comfortable working independently in a remote, part-time capacity.

Responsibilities

• Scheduling & Calendar Management: Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts.
• Confirm, reschedule, and follow up on appointments promptly.
• Send appointment reminders and confirmations to clients.
• Flag any scheduling issues or conflicts to Samee proactively.
• Client Communication: Handle client scheduling queries with prompt, professional responses.
• Meetings: Prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings.
• Keep client records clean, accurate, and up to date, flagging any gaps to Samee.
• Track outstanding client tasks and elevate anything needing Samee's attention.

Skills

Tech-savvy

Microsoft Teams

Outlook

English proficiency

Organizational skills

Remote work

Customer-facing

Tools

Microsoft Teams

Outlook

Job description

WizeMentoring is seeking a reliable Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This part-time role offers flexible hours, averaging about 1 hour per day (up to 10 hours per week) and is 100% remote.

You will act as Samee (Samantha Regalado) with inbox and calendar access to handle meetings and communications with clients in a professional, personal, and timely manner. Prior experience as a receptionist, scheduler, or virtual assistant is a plus.