Remote Paralegal – Contracts & Governance Coordinator

Cedar Park TMS; Northern (KY); Hybrid; USD 20,000 - 25,000; Full time

Job summary

Beacon Behavioral Partners is seeking a Paralegal - Contracts and Corporate Governance Coordinator to administer contracts, corporate filings, and records across Beacon entities. The role supports Compliance, Finance, Operations, and Integrations, reporting to the Compliance Officer.

Responsibilities include routing agreements for review and filing, maintaining ContractSafe as the system of record, tracking renewal dates, and handling annual filings, TIN, DBA updates, and officer changes.

Qualifications

• Paralegal, legal assistant, contract administration, or corporate records experience preferred.
• Experience tracking documents through intake, routing, approval, and retention.
• Familiarity with corporate filings, registered agents, or annual report requirements.
• Proficient with Microsoft Office and SharePoint.
• Ability to handle confidential information with discretion.

Responsibilities

• Administers contracts, leases, and real estate agreements, tracking from intake through filing.
• Routes agreements for review, signature, approval, and filing, and follows up on outstanding items.
• Maintains ContractSafe as the contract system of record, including data entry, renewal dates, and document uploads.
• Supports facility governance and licensure requirements by tracking renewal dates.
• Manages entity administration, corporate filings, and registered agent records across all Beacon entities.
• Completes annual filings, TIN and DBA filings, and updates for corporate changes such as name changes, address changes, and officer changes.
• Maintains corporate records, minute books, and document repositories so that entity information is accurate and readily available.
• Assembles and organizes due diligence documents and maintains closing checklists at the direction of the Integrations team and outside counsel.
• Prepares and organizes documents requested by outside counsel and routes questions requiring legal judgment to the Compliance Officer.
• Tracks deadlines and dependencies across contracts, filings, and legal matters, and escalates at-risk items to the Compliance Officer.
• Perform any other duties as assigned.

Skills

Attention to detail

Time management

Communication

Team collaboration

Discretion

Education

High school diploma or equivalent

Associate degree or paralegal certificate

Tools

ContractSafe

SharePoint

Microsoft Office

Job description

Beacon Behavioral Partners is seeking a Paralegal - Contracts and Corporate Governance Coordinator to administer contracts, corporate filings, and records across Beacon entities. The role supports Compliance, Finance, Operations, and Integrations, reporting to the Compliance Officer.

Responsibilities include routing agreements for review and filing, maintaining ContractSafe as the system of record, tracking renewal dates, and handling annual filings, TIN, DBA updates, and officer changes.