Remote Operations Specialist - Advanced

Siemens Government Technologies; Arlington (VA); On-site; USD 69,000 - 125,000; Full time

Job summary

Siemens Government Technologies in Arlington, VA seeks an Operations Specialist to support Services Opportunities and Projects of small to mid-size with light supervision. You will coordinate the Engagement Lifecycle from opportunity to booking and from order to execution, acting as a primary contact for Engagement Managers, Project Managers, Procurement, Finance, and Government stakeholders.

You will ensure alignment of pricing, oversee budgeting, monitor billing, and assist in closeout

Qualifications

• Bachelor's Degree in Business Administration or Project Management or equivalent.
• 4+ years of project coordination or administration experience or equivalent.
• 3+ years in a customer-facing environment.
• Knowledge of services business administration including project setup, contracts, progress reporting, revenue recognition and billing.
• Experience identifying and implementing cost savings in services projects.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication with executives.
• Willingness to travel up to 5% and to work core hours per project.

Responsibilities

• Support Engagement Managers through services lead to order, vet requirements and pricing alignment.
• Manage vendor processes from quotations to purchase orders.
• Administrate planning, budgeting, and documentation of projects.
• Monitor project billing and assist with acceptance documentation.
• Review travel billings against regulations.
• Support budgeting reallocations and funding balances.
• Collaborate with internal and external partners to resolve issues.
• Contribute to project closeout processes.
• Promote company culture, processes, and stakeholder communication.

Skills

Analytical thinking

Communication skills

Leadership

Project coordination

Budgeting

Customer-facing experience

Vendor management

Education

Bachelor's degree in Business Administration or Project Management

Job description

Job Summary:
Siemens Government Technologies (SGT) is a dynamic and rapidly growing organization, and we are seeking a self-driven individual to complement our growing team.
As an Operations Specialist you will work under light supervision to support Services Opportunities and Projects of small to mid-size. You will be part of a services organization that coordinates services projects, driving customers' value realization. The Operations Specialist supports the Services Engagement Lifecycle from opportunity to booking and from order to execution and acts as a point of contact for Engagement Managers, Project Managers, Resource Managers, Services Business Managers, Service Delivery Resources, Finance, Legal, Global Order Management, Procurement, Accounts Receivable and Credit and Collections.
Responsibilities:

• Support Engagement Managers through services lead to order including vetting requirements, ensuring alignment of pricing with the finance team and proposal preparation needs with the proposal team
• Manage vendor processes from solicitating quotations with the procurement team through award of purchase order
• Administrate the Project manager's duties of planning, budgeting, overseeing and documenting all aspects of the project
• Monitor pending customer project billing and support Project Manager with acquiring acceptance documentation for billing
• Review and audit travel billings against FTR regulations
• Support Project Manager with making Budget and Budget Line-Item funding re-allocations
• Support Project manager to manage and resolve issues with all necessary internal and external partners
• Discuss with Project Manager how to manage project funding balances and close projects using the project closeout process
• Support the organizational culture, values and reputation in company markets and with all staff, customers, suppliers, partners and regulatory/official bodies.
• Adhere to, and promote all core internal and customer processes relating to the effective undertaking of the role
• Ensure that all communication channels within the business are adhered to.
• Provide input, where appropriate to team meetings.
• Undertake any business administration in line with job activity
• Undertake any other duties required by the company.

Requirements:

• Bachelor's Degree in Business Administration or Project Management or equivalent years of experience.
• Minimum of four (4) years of experience in project coordination or administration experience or equivalent Project Support Experience
• Three (3) years of experience working in a customer-facing environment
• Working knowledge of the administrative functions of the Services business including project setup, contract structure, progress reporting, revenue recognition and billing.
• Experience in identifying and implementing cost savings measures within services projects.
• Leadership skills and proven track record of managing multi-disciplinary teams, including services delivery and project management.
• Excellent analytical and problem-solving skills
• Excellent written and verbal communications with the ability to present complex issues to multi-level audiences of company and government executives.
• Ability to effectively communicate progress, status and issues to internal and external customers.
• Ability to obtain and meet Business goals and results
• Ability to promote complex solutions and drive acceptance with confidence
• Knowledge and ability to deliver goals effectively and drive the project to success with a sense for urgency.
• Willingness and the ability to travel to appropriate work location, as required.
• Willingness and the availability to work the core hours required by the specific project and per company policy.

Preferred:

• Experience with US Federal Government projects, contracts, policies and procedures.

Travel;

• Up to 5% annually

Security Clearance:

• Candidate must be United States citizen with the ability to obtain and maintain a U.S DoD Government Security Clearance if required at a later date.

$69,400.00 $124,900.00 7.5%