Remote Operations & Logistics Specialist

Nacre Capital; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Nacre Capital is seeking a Remote Operations & Logistics Specialist to own end-to-end logistics, invoicing, and admin across time zones. You will coordinate shipments, verify costs, and maintain vendor records while communicating with international suppliers.

A proactive, detail-oriented self-starter mindset is essential for this role. The position requires 1–3 years in admin/logistics support, strong English, and proficiency in Google Workspace or MS Office.

Qualifications

• Excellent written and verbal English communication skills.
• Strong proficiency with spreadsheets and digital collaboration tools.
• 1–3 years of experience in administrative, logistics support, or operational roles.

Responsibilities

• Logistics & Inventory Management: coordinate and track international shipments, monitor stock levels, and liaise with freight forwarders and customs agents.
• Vendor Cost Controlling: verify invoices, flag discrepancies, and assist with basic cost reporting.
• General Administration: organize documents, draft emails to suppliers, and maintain workflows; take ownership of tasks across time zones.

Skills

English (Fluent)

Detail-oriented

Self-starter

Tools

Google Workspace

Microsoft Office

Job description

We are a manufacturing company producing machines and replacement parts for global distribution. We are seeking a detail-oriented, proactive Remote Operations & Logistics Specialist to join our team.

In this role, you will be key to keeping our day-to-day business running smoothly. We value team members who take full ownership of their tasks-meaning you don't just execute instructions, but drive tasks through to completion, proactively solve problems, and make sure nothing falls through the cracks.

Key Responsibilities1. Logistics & Inventory Management

• End-to-End Shipment Coordination: Take ownership of organizing, scheduling, and tracking international shipments of machines, components, and spare parts from dispatch to delivery.
• Customs Clearance: Prepare and review shipping documentation (commercial invoices, packing lists, certificates of origin). Experience or familiarity with EU import/export procedures is a strong plus.
• Inventory Tracking: Monitor stock levels of machines and spare parts, keeping inventory records accurate and up to date.
• Carrier Communication: Proactively liaise with freight forwarders, couriers, and customs agents to resolve delays and ensure smooth transit without waiting for promptings.

Vendor Cost Controlling & Review

• Invoice Verification: Audit incoming invoices from contractors and vendors against logged hours, agreed rates, and actual expenses to ensure total accuracy.
• Expense & Discrepancy Tracking: Flag discrepancies directly with vendors and follow up until issues are resolved.
• Cost Reporting: Assist management with basic cost tracking and variance reporting.

General Administration

• Organize operational documentation, digital files, and vendor records efficiently.
• Draft, edit, and manage professional email communications with international suppliers, logistics partners, and internal team members.
• Own general administrative workflows to ensure daily operations run without bottlenecks.
• Task Ownership & Accountability: Strong self-starter mindset. You take complete responsibility for your assigned projects, follow up independently, and deliver results without needing constant oversight.

• Experience: 1-3 years of experience in administrative, logistics support, or operational roles (Entry to Mid-Level).
• Language Skills: Excellent written and verbal English communication skills.
• Technical Skills: Proficient in Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office (Word, Excel, Outlook). Strong familiarity with spreadsheets and digital collaboration tools is essential.
• Logistics Knowledge: Understanding of international shipping concepts (Incoterms, freight documentation). Prior exposure to EU shipping regulations is beneficial.
• Work Setup: A reliable internet connection, a dedicated quiet workspace, and a functional computer setup for remote work.
• Soft Skills: Highly organized, detail-oriented, solution-focused, and comfortable working independently across time zones.

Working Hours & Flexibility

• Full-Time Commitment.
• Time Zone Overlap: You must be able to align your schedule to overlap for at least 4 hours with Central European Time (CET) business hours (typically 09:00 to 17:00 CET).