ImportExport Logistics Specialist

High Sec Labs Inc.; Huntsville (AL); On-site; USD 50,000 - 65,000; Full time

Job summary

High Sec Labs Inc. is seeking an Import/Export Logistics Specialist to oversee domestic and international shipments. This full-time, on-site position in Huntsville, Alabama, is crucial for maintaining timely deliveries and compliance with regulations. The ideal candidate will manage shipment processes, coordinate with various teams, and ensure accurate documentation. Strong organizational skills and 3–5 years of logistics experience are required. Join us to support our production and shipping operations effectively.

Qualifications

• 3–5+ years of import/export or logistics experience preferred.
• Experience in freight forwarding, shipping, or manufacturing environments strongly preferred.
• Understanding of customs clearance and import/export documentation.

Responsibilities

• Manage end-to-end shipment processes (air, ocean, and domestic).
• Prepare commercial invoices, packing lists, and export documentation.
• Partner closely with Production and Shipping teams.

Skills

Strong attention to detail and accuracy

Excellent problem-solving skills

Ability to prioritize and manage urgent shipments

Strong communication and coordination skills

Effective time management and execution focus

Education

3–5+ years of import/export or logistics experience

Experience in freight forwarding or shipping environments

Working knowledge of air, ocean, and domestic transportation

Tools

ERP systems

Microsoft Office (Excel, Outlook, Word)

Job description

Location: On-Site

Employment Type: Full-Time, Non-Exempt (Hourly)

Position Overview

We are seeking a highly organized and detail-driven Import/Export Logistics Specialist to manage the full lifecycle of domestic and international shipments in support of our production and shipping operations. This role is critical to ensuring on-time delivery, regulatory compliance, and seamless coordination across internal teams, carriers, and logistics partners.

This is a hands-on, on-site role aligned closely with our Production and Shipping teams. The ideal candidate thrives in a fast-paced manufacturing environment and can effectively manage competing priorities while maintaining accuracy and efficiency.

Work Schedule

• Four (4) 10-hour days aligned with Production and Shipping schedules
• Schedule determined by operational needs
• Overtime required based on shipping volume and production demands
• Must be available during core operational hours
• On-site position (remote work not available)

Key Responsibilities

Shipping & Import/Export Operations

• Manage end-to-end shipment processes (air, ocean, and domestic)
• Coordinate FCL, LCL, parcel, LTL, and full truckload shipments
• Schedule pickups and deliveries with carriers and freight forwarders
• Track shipments and provide real-time updates
• Support urgent and production-driven shipments

Documentation & Compliance

• Prepare commercial invoices, packing lists, and export documentation
• Ensure proper HTS/Schedule B classification
• Maintain accurate import/export records
• Coordinate customs clearance with brokers
• Ensure compliance with all applicable regulations and Incoterms

Production & Shipping Support

• Partner closely with Production and Shipping teams
• Align shipment schedules with production timelines
• Support same-day and priority shipments
• Assist with staging and execution planning
• Ensure timely shipment of completed orders

Carrier & Freight Management

• Communicate with freight forwarders and logistics providers
• Negotiate shipping rates and provide recommendations
• Coordinate pickups and deliveries
• Resolve delays, issues, and service disruptions

Tracking & Systems

• Enter and manage transportation data in ERP systems
• Maintain shipment tracking, milestones, and audit trails
• Monitor shipment progress from departure to proof of delivery
• Provide status updates to internal stakeholders

Communication & Customer Support

• Provide timely shipment updates to internal teams and customers
• Resolve shipment and documentation issues
• Maintain professional, clear communication
• Support order fulfillment deadlines

Cost & Process Management

• Review freight costs and identify savings opportunities
• Ensure accurate billing and cost tracking
• Monitor logistics performance metrics
• Recommend and implement process improvements

Qualifications

• 3–5+ years of import/export or logistics experience preferred
• Experience in freight forwarding, shipping, or manufacturing environments strongly preferred
• Working knowledge of air, ocean, and domestic transportation
• Understanding of customs clearance and import/export documentation
• Experience with ERP systems preferred
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent problem-solving skills
• Ability to prioritize and manage urgent shipments
• Strong communication and coordination skills
• Ability to work cross-functionally with production teams
• Effective time management and execution focus
• Ability to work independently and as part of a team

Work Environment

• On-site, fast-paced manufacturing setting
• Frequent interaction with production and shipping floor
• Extended hours may be required during peak periods