Remote Operations & Administration Specialist

caleja; California (MO); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation time

Wellness leave

Paid holidays

Medical, dental, vision insurance

Job summary

California Environmental Justice Alliance (CEJA) is seeking an Administration and Operations Associate to streamline internal processes across finance, HR, IT, and administration. This role supports staff with IT triage, reimbursements, onboarding, and event coordination in a fast-paced nonprofit setting.

The position is full-time, non-exempt, 32 hours per week, with eligible benefits and potential overtime. Strong organizational skills and proactive service orientation are essential for success.

Qualifications

• Associate or bachelor's degree in business administration preferred; equivalent experience will be considered.
• Minimum 2–3 years of experience in an administrative, operations, HR or coordinator role.
• Prior experience supporting HR processes, financial systems, or IT coordination is desirable.

Responsibilities

• Operational Process Development and Coordination between finance, HR, and administration to improve efficiency.
• Manage credit card reconciliation, invoice payments, and reimbursements, including health benefit invoices.
• Coordinate IT support requests and maintain IT equipment inventory; liaise with Ntiva.
• Coordinate recruitment details for postings and onboarding using BambooHR and job boards.
• Assist in event planning and logistics for CEJA staff meetings, retreats, and congress events.
• Oversee lobbying compliance records and assist with year-end audit processes.

Skills

Organizational Skills

Communication

Microsoft Office

HRIS & BambooHR

Box & Slack

Financial Ops & Reconciliation

Education

Associate or Bachelor's degree in business administration or related field

Tools

BambooHR

BOX

SLACK

Excel

Job description

California Environmental Justice Alliance (CEJA) is seeking an Administration and Operations Associate to streamline internal processes across finance, HR, IT, and administration. This role supports staff with IT triage, reimbursements, onboarding, and event coordination in a fast-paced nonprofit setting.

The position is full-time, non-exempt, 32 hours per week, with eligible benefits and potential overtime. Strong organizational skills and proactive service orientation are essential for success.