Executive and Operations Assistant

Jane Fonda Climate PAC (JanePAC); California (MO); Remote; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health care

Dental coverage

Vision coverage

Generous parental leave

401K retirement plan

Paid leave

Sick leave

Federal holidays off

Job summary

A climate advocacy organization is seeking an Executive and Operations Assistant to support its Executive Director and operations. This full-time remote role involves calendar management, preparing briefing materials, and enhancing organizational systems. Ideal candidates have at least 3 years' experience, strong attention to detail, and a passion for climate justice. The position offers a salary range of $85,000 - $100,000 and a comprehensive benefits package. Applications are open until January 31st, 2026.

Qualifications

• Minimum 3 years experience as an executive assistant or operations assistant.
• Experience prepping and staffing principals for meetings.
• Willingness to learn new systems.

Responsibilities

• Manage the Executive Director’s calendar and meetings.
• Prepare materials for the Executive Director for meetings.
• Assist the development team with scheduling and fundraising events.
• Help improve organizational systems.

Skills

Google Suite

Calendar management

Zoom

Strong attention to detail

Creative problem-solver

Job description

Join to apply for the Executive and Operations Assistant role at Jane Fonda Climate PAC (JanePAC)

About JanePAC: Jane Fonda Climate PAC was founded in 2022 to end the stranglehold the fossil fuel industry has on our lives and our planet by electing climate champions at the state, local and federal level. Since our founding, we’ve helped elect more than 200 climate candidates nationwide, and we’re just getting started.

About the Role: Jane Fonda Climate PAC is seeking a full time Executive and Operations Assistant to support the Executive Director and the PAC’s overall operations. This position will report to the Executive Director. The position’s time will be split between supporting the Executive Director (50%), supporting the Development team (25%) and supporting the PAC’s overall operations (25%). This is a full time salaried position.

Key Responsibilities

• Manage the Executive Director’s calendar, set up in-person and virtual meetings, including any follow-up necessary
• Help prep the Executive Director for meetings by compiling research, briefing memos and more
• Maintain organizational spreadsheets, including assisting the Executive Director with annual budgetary matters
• Help improve the PAC’s organization by optimizing existing systems and/or creating new ones
• Assist with internal communications across departments to ensure alignment
• Support the development team with scheduling, data entry, research, call time memos and in-person fundraising events
• Assist the development team with the donor appreciation program
• Assist with administrative duties such as booking travel, lodging and more for staff
• Help with various projects as needed
• Staff the principal for meetings when needed

Qualifications

• Minimum 3 years experience as an executive assistant or operations assistant or 5 years relevant experience
• Familiarity with Google Suite, calendar management, Zoom and other administrative tools
• Experience prepping and staffing principals for meetings
• Highly organized with a strong attention to detail
• Willingness to learn new systems and be a creative problem-solver
• Passion for climate justice and addressing the climate crisis

Value‑adds

• Previous compliance, accounting, HR or legal experience
• Previous campaign or nonprofit experience
• Previous work experience for a high level principal
• Experience with NGP and ActBlue

Salary range: $85,000 - $100,000, depending on experience and cost of living considerations

Location: This position is fully remote with a strong preference for LA area candidates

Benefits: JanePAC offers a comprehensive benefits package that includes health care, dental and vision coverage, generous parental leave, 401K retirement plan, paid leave, sick leave, federal holidays off and more.

Application Instructions: To apply for this position, please click the “Apply” button on this post. For any other questions about this role, please email [e-mail]. The deadline to apply for this position is January 31st, 2026.

Jane Fonda Climate PAC is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, gender identity, sexual orientation, religion, national origin, age, disability, veteran status, or any other protected status under the law.

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Political Organizations