Remote Oncology Program Lead

Lockwood®; Florida; Remote; USD 60,000 - 84,000; Full time

Job summary

Total Health is a medical education company delivering live, virtual, and hybrid oncology programs. The Program Coordinator will plan, promote, and execute multiple programs throughout the year, from initial planning to on-site execution and post-event reconciliation.

This hands-on role blends behind-the-scenes planning with on-site presence, with remote collaboration across a cross-functional team. The role requires strong organization, the ability to juggle priorities, professional

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum 3 years in meeting planning, conference management, event operations, medical education, hospitality, or a related field; healthcare or medical education experience is preferred.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Demonstrated ability to independently manage multiple programs, deadlines, and competing priorities in a fast-paced environment.
• Strong written and verbal communication skills and the ability to communicate professionally with physicians, partners, vendors, clients, and colleagues.
• Proficiency in Microsoft Office; experience with event management, project management, registration, or CRM platforms is a plus.

Responsibilities

• Coordinate planning and execution of live, virtual, and hybrid oncology education programs from initial planning through completion.
• Develop and maintain program timelines, task lists, budgets, and key deliverables to ensure programs remain on schedule and within budget.
• Take an active role in attendee recruitment for assigned programs, developing and executing targeted outreach strategies to drive registration and achieve attendance goals.
• Serve as a primary point of contact for program faculty, vendors, venues, partners, and other stakeholders throughout the planning process.
• Coordinate faculty logistics, including invitations, scheduling, travel, accommodations, meeting materials, and on-site needs.
• Manage event logistics including venue coordination, food and beverage, audiovisual requirements, room setups, signage, shipping, registration, and other operational details.
• Coordinate with internal departments, including Sales, Marketing, Accreditation, and Finance, to ensure program deliverables are completed accurately and on time.
• Track program expenses, invoices, and budget activity while identifying potential discrepancies and opportunities for cost efficiencies.
• Schedule and facilitate planning calls, internal check-ins, and post-program debriefs, ensuring action items are documented and completed.
• Provide hands-on, on-site event management, including registration, faculty and sponsor support, vendor coordination, room management, and troubleshooting.
• Anticipate potential challenges and proactively identify solutions before they impact the program, faculty, partners, or attendees.
• Maintain organized and accurate program records, documentation, and internal tracking systems.
• Support adherence to applicable medical education, accreditation, and industry compliance requirements.
• Identify opportunities to improve internal processes, program execution, and the overall attendee experience.
• Support additional programs, initiatives, and special projects as needed.

Skills

Organizational skills

Communication

Independent work

Cross-functional teamwork

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

CRM platforms

Event management software

Job description

Total Health is a medical education company delivering live, virtual, and hybrid oncology programs. The Program Coordinator will plan, promote, and execute multiple programs throughout the year, from initial planning to on-site execution and post-event reconciliation.

This hands-on role blends behind-the-scenes planning with on-site presence, with remote collaboration across a cross-functional team. The role requires strong organization, the ability to juggle priorities, professional