Remote Nonprofit Executive Assistant (Board & Donor Ops)

VaVa Virtual Assistants; United States; Remote; USD 34,000 - 55,000; Part time

Job summary

VaVa Virtual Assistants is a fully remote nonprofit-focused assistant service seeking a Virtual Nonprofit Executive Assistant. You will own client relationships, provide back-office support to nonprofit leaders, and ensure donor records and board schedules stay on track across time zones.

This contractor role requires self-motivation, discretion, and proactive communication, with regular client calls and virtual gatherings within a connected contractor community.

Qualifications

• 3+ years in executive/administrative support including direct executive support.
• Direct nonprofit experience preferred.

Responsibilities

• Manage client inbox, calendar, and travel across time zones and draft responses.
• Coordinate board and committee meetings with agendas, packets, RSVPs, and minutes.
• Support dispersed boards with polls, reminders, and travel coordination for retreats.
• Attend virtual meetings to take minutes and maintain governance records.
• Maintain donor and constituent records in the CRM with data entry and deduplication.
• Process gifts, acknowledgments, tax receipts, and monitor recurring donations.
• Set up online giving pages and donor lists for appeals.
• Support grant applications by tracking deadlines and drafting narratives.
• Track projects and pull data for leadership reports and donor communications.
• Plan fundraising events, vendor contracts, and run-of-show documents.
• Manage volunteers: recruitment, onboarding, scheduling, hours, and recognition.
• Draft emails, newsletters, decks, and executive briefings.
• Build spreadsheets for donor, grant, and event tracking with basic analysis.
• Use AI tools to summarize meetings and draft content with data privacy adherence.
• Collaborate with VaVa contractors for joint projects.

Skills

Executive support

Remote work

Discretion

Communication

Education

Administrative certification

Google Workspace certification

Tools

Salesforce

HubSpot

DonorPerfect

Bloomerang

Blackbaud

Trello

Asana

ClickUp

Notion

Monday.com

Calendly

Acuity

Eventbrite

Cvent

Slack

Zoom

Google Workspace

Microsoft Office

Job description

VaVa Virtual Assistants is a fully remote nonprofit-focused assistant service seeking a Virtual Nonprofit Executive Assistant. You will own client relationships, provide back-office support to nonprofit leaders, and ensure donor records and board schedules stay on track across time zones.

This contractor role requires self-motivation, discretion, and proactive communication, with regular client calls and virtual gatherings within a connected contractor community.