Remote National Event Operations Manager

System One; Los Angeles (CA); Remote; USD 65,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Spending accounts

Life insurance

Voluntary plans

401(k) plan

Job summary

System One, including Joulé and Mountain Ltd., seeks a Manager of Operations (Event Planner) in Los Angeles. The role focuses on end-to-end event logistics, budgets, and timelines while supporting expansion and sponsor communications in a primarily remote, travel-heavy capacity.

Responsibilities cover conferences, vendor coordination, onsite support, and post-event reconciliation, with interaction across leadership, venues, sponsors, and healthcare partners.

Qualifications

• Bachelor's degree or equivalent professional experience preferred.
• Experience in operations, event management, nonprofit, healthcare, or related fields.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Experience budgeting, invoices, financial coordination, or administrative operations preferred.
• Willingness to attend evening conferences and travel for events.
• Attention to detail and professionalism.

Responsibilities

• Coordinate the planning and execution of conferences, summits, educational programs, and other organizational events.
• Work closely with leadership, sponsors, speakers, venues, vendors, and other partners to ensure successful event execution.
• Coordinate event logistics, including registration, catering, audiovisual needs, signage, materials, room setup, travel logistics, and other operational requirements.
• Maintain event timelines, task lists, budgets, and operational checklists.
• Attend and provide onsite operational support at conferences which are generally held on weekday evenings.
• Coordinate post-event follow-up, including vendor communication, expense reconciliation, and assessment of event outcomes.
• Support expansion into new geographic markets by identifying potential locations, coordinating with local stakeholders, and developing operational processes.
• Assist with tracking opportunities, timelines, and operational requirements related to geographic expansion.
• Coordinate with leadership and accounting regarding budgets, invoices, payments, sponsorship revenue, and expenses.
• Assist with monitoring budgets, vendor invoices, sponsorship payments, purchase requests, and follow-up.
• Serve as a point of contact for sponsors, healthcare providers, vendors, speakers, and community partners, managing communication and follow-up.
• Assist with event announcements, social media, newsletters, stakeholder communication, and organizational materials.
• Provide operational support for patient assistance initiatives, including documentation, referrals, and follow-up activities.
• Develop and maintain workflows, procedures, checklists, and systems to enhance operational efficiency.
• Track deadlines, deliverables, and action items across multiple initiatives.
• Support leadership with special projects and organizational priorities as needed.

Skills

Organizational skills

Project management

Communication skills

Travel willingness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

QuickBooks

Project management tools

Job description

System One, including Joulé and Mountain Ltd., seeks a Manager of Operations (Event Planner) in Los Angeles. The role focuses on end-to-end event logistics, budgets, and timelines while supporting expansion and sponsor communications in a primarily remote, travel-heavy capacity.

Responsibilities cover conferences, vendor coordination, onsite support, and post-event reconciliation, with interaction across leadership, venues, sponsors, and healthcare partners.